Data Entry and AP Coordinator

Case Paper Co•Plant City, FL

4d•Onsite

About The Position

We are seeking a highly organized, detail-oriented Data Entry & Accounts Payable Coordinator to join our team in our Plant City, Florida office. This position plays a key role in ensuring the accuracy and timely processing of invoices through three-way matching while supporting daily office operations. The ideal candidate is a self-starter with excellent attendance, strong mathematical aptitude, exceptional attention to detail, and the ability to work collaboratively across multiple departments in a fast-paced manufacturing environment.

Requirements

High school diploma or equivalent.
2+ years of experience in data entry, accounts payable, accounting support, or office administration.
Strong attention to detail with a high degree of accuracy.
Advanced math and reconciliation skills.
Proficient in Microsoft Excel and Microsoft Office.
Excellent organizational and time management skills.
Strong written and verbal communication skills.
Ability to prioritize multiple tasks while meeting deadlines.
Dependable with excellent attendance and punctuality.
Self-motivated with the ability to work independently and as part of a team.

Nice To Haves

Exceptional attention to detail.
Strong analytical and problem-solving abilities.
Positive attitude with a willingness to learn.
Professional, courteous, and team-oriented.
Reliable and accountable.
Ability to maintain accuracy in a fast-paced environment.

Responsibilities

Perform accurate data entry of invoices into company systems.
Review, reconcile, and approve vendor invoices through three-way matching (Purchase Order, Proof of Delivery, and Invoice).
Research and resolve invoice discrepancies by working closely with Purchasing, Warehouse, Operations, and Accounting.
Ensure invoices are processed accurately and in a timely manner.
Maintain organized electronic and physical invoice records.
Enter and maintain accurate information in Excel and internal software systems.
Verify data accuracy and identify discrepancies.
Prepare spreadsheets, reports, and supporting documentation as needed.
Maintain confidentiality of financial and company information.
Order and maintain office supplies.
Scan, file, and organize documents.
Assist with general administrative duties to support the office and plant operations.
Support special projects and other administrative tasks as assigned.
Communicate professionally with internal departments and vendors.
Partner with Purchasing, Accounting, Customer Service, Warehouse, and Operations to resolve issues efficiently.
Build positive working relationships while maintaining a high level of customer service.