Data Coordinator

Woodcraft Rangers•Moreno Valley, CA

2d•$22 - $27•Hybrid

About The Position

Woodcraft Rangers is seeking a passionate and detail-oriented Data Coordinator to join their team. This full-time, non-exempt position is responsible for ensuring the accuracy and completeness of participant, enrollment, and attendance data across assigned program sites. The Data Coordinator will work closely with site staff to resolve data discrepancies, maintain records for reporting and audits, and support the overall data quality initiatives of the organization. This role is crucial in ensuring that the data maintained directly supports the funding that keeps programs running for young people.

Requirements

High school diploma or equivalent.
1–3 years of experience in a data entry, data coordination, administrative, or comparable role.
Proficiency in Excel and Microsoft 365.
Strong attention to detail and follow-through.
Clear written and verbal communication skills.
Comfort using and learning new database and reporting systems.
Willingness to learn and apply FERPA and student data privacy requirements.
Valid California driver’s license and reliable transportation for regional site travel.

Nice To Haves

Associate’s or Bachelor’s degree.
Experience with expanded learning data systems (EZReports, Afterschool HQ) and/or district SIS platforms (Aeries, Synergy, Infinite Campus).
Prior experience in a youth-serving nonprofit, school, or expanded learning program.
Bilingual (English/Spanish).

Responsibilities

Ensure participant, enrollment, and attendance data is accurate, complete, and maintained in required systems (e.g., EZReports, Afterschool HQ, and assigned district SIS platforms).
Monitor district partner attendance systems and follow up with sites on missing or incorrect data.
Maintain records that support internal reporting, funder reporting (ASES, 21st CCLC/ASSETs, ELOP, foundation funders), and audit readiness.
Run exception reports to identify data gaps, duplicate entries, incomplete rosters, or submission issues.
Follow up with sites on corrections within established timelines.
Escalate recurring or unresolved data issues to the Data Manager.
Support site teams with corrections, process reminders, and system use.
Provide clear, patient guidance to site staff on attendance and enrollment workflows.
Build trusted working relationships with assigned site staff and program leads.
Handle participant and family data in compliance with FERPA, district data sharing agreements, and applicable student data privacy laws.
Maintain confidentiality of all participant records.