Data Coordinator I

State of Oklahoma•Oklahoma City, OK

1d•Onsite

About The Position

At the Oklahoma State Department of Education (OSDE), we go beyond merely offering jobs – we actively seek out extraordinary individuals to join our team. As the primary agency entrusted with overseeing K-12 public education in Oklahoma, we are steadfastly devoted to making a meaningful impact on the districts and students we serve. Our exceptional team at OSDE is renowned for its commitment to superior customer service, innovation, and unwavering dedication to shaping a brighter future for students across the state. We work hand-in-hand with over 500 school districts and maintain a close partnership with the legislature, ensuring that each Oklahoma student receives the exceptional education they deserve. If you're in search of a fulfilling career that allows you to make a profound difference in the lives of children, you've arrived at the right place. Join us in our mission to empower students and elevate the standard of education in Oklahoma. For further insights into OSDE, please visit our website at Oklahoma.gov/education POSITION OVERVIEW The Data Coordinator at the Oklahoma State Department of Education will support the management and analysis of student data, including the Student Testing Number (STN) assignment process. This role involves collaborating with district personnel and internal teams to ensure the accuracy, quality, and compliance of data collection and reporting, following state and federal laws and agency regulations. Please note: This role requires a consistent, in-person presence at the designated workplace in Oklahoma City, Oklahoma, and does not offer remote, telecommuting, or hybrid options.

Requirements

Bachelor’s degree in Mathematics, Computer Science, Management Information Systems, or a related field that requires math and/or logical reasoning [official transcripts required upon hire]
Two (2) years of experience in customer services, technical support, or educational clerical work.
Or an equivalent combination of education and experience that provides the required knowledge, skills, and abilities.
Applicants must be currently authorized to work in the United States on a full-time basis without sponsorship
Successful completion of a pre-employment background check
Must possess a valid driver’s license from a U.S. state or territory to perform necessary job-related travel.
Clear and accurate communication, strong analytical skills, and the ability to evaluate information and make timely decisions.
Sustained focus and attention to detail are essential, along with memory retention of policies, procedures, and facts over various time frames.
Adaptability and mental flexibility are also necessary to handle changing information, work conditions, and unexpected challenges.

Nice To Haves

Data management experience
Familiarity with educational data systems
Understanding of relational database or SQL

Responsibilities

Assist with data collection processes, particularly STN assignment and resolution, ensuring compliance with state and federal regulations
Collaborate with data analysts and staff to support district and state reports and analyses related to federal and state data requirements
Conduct quality assurance checks and validation of student data, with a focus on accuracy and efficiency.
Serve as a primary contact for Superintendents and district personnel seeking assistance with data collection, cleaning, and interpretation
Communicate with Local Education Agencies (LEAs) to resolve data issues, facilitate error correction, and assist in data-related inquiries and reporting.
Assist in creating technical documents and maintaining a document repository for data-related materials
Keep an accurate log of issues requiring escalation to data analysts or other OSDE staff
Prepare and deliver reports on data activities, as needed.
Develop and implement training programs for LEA and state staff on STN Assignment and Resolution processes
Provide guidance and ongoing support for district personnel regarding data policies and procedures.
Coordinate requisitions, inventories, and general office management needs
Screen calls and visitors, providing appropriate information or redirecting to the relevant personnel for action.
Support the Program Director and other leadership with organizational tasks related to student data collection and STN assignment.
Exhibit a positive, empathetic, and professional attitude. Build relationships, display integrity, and maintain professionalism in communication, behavior, and appearance. Embrace feedback for performance improvement.
Ensure reliable and punctual in-person presence for quality teamwork, productivity, and collaboration. Demonstrate commitment by being engaged, available, and dependable to colleagues and customers.
Identify and address evolving needs and challenges in education. Apply critical thinking, explore new ideas, and embrace innovative approaches to enhance educational outcomes for all students. Utilize creativity, resourcefulness, and forward-thinking to drive positive change and find solutions to complex problems in the field of education.
Maximize resource utilization and streamline operations. Optimize processes, eliminate redundancies, and leverage technology to enhance productivity and performance. Proactively identify efficiency opportunities and implement best practices for continuous improvement.
Go above and beyond to deliver exceptional assistance that surpasses expectations. Create positive experiences and build trust-based relationships. Maintain a positive and helpful attitude, using appropriate language, tone, and behavior to consistently reflect the agency positively and leave a favorable impression.

Benefits

Generous Benefits Allowance: Up to $21,934.08 annually, tailored to family size, for purchasing benefits.
Comprehensive Insurance Plans: Choose from a variety of insurance plans with no pre-existing conditions, exclusions, or limitations.
Flexible Spending Accounts: Manage healthcare expenses and/or dependent care with ease.
Full Participation in TRS: Enjoy employer-covered contributions (7.5% of annual salary) for Teacher’s Retirement System participation.
Generous Leave Policy: Full-time employees receive 15 days of vacation and 15 days of sick leave in their first year.
Paid Holidays: Benefit from 11 paid holidays per year.
Employee Discounts: Access discounts with various companies and vendors.
Longevity Bonus: Earn a bonus after completing two years of service, with bonuses continuing annually thereafter.
Compensatory Time: FLSA Exempt and Nonexempt employees receive compensatory time.
Employee Assistance Program: Access support and resources through our Employee Assistance Program.