Data and Automation Program Coordinator (Texas-Based | Remote)
About The Position
The Data & Automation Program Coordinator supports the Automation Team by owning the execution, coordination, and follow-through of both data operations and project/process improvement initiatives. This role ensures that accurate data flows reliably into reporting and dashboards while simultaneously driving day-to-day execution of projects, documentation, and operational improvements. This position translates strategic direction into actionable work, maintains operational discipline across multiple initiatives, and supports scalable, data-informed decision-making across the organization. This is a fully remote role; however, candidates must reside in Texas due to occasional in-state travel and team alignment.
Requirements
- High level of proficiency in Microsoft Excel or Google Sheets (Pivot Tables, lookup functions, formulas).
- Strong proficiency in Microsoft tools including Teams, Planner, OneNote, SharePoint, and Power Automate.
- Exceptional organizational, documentation, and follow-up skills.
- Proven ability to manage execution across multiple workstreams simultaneously.
- High attention to detail with a strong focus on identifying inconsistencies in large datasets.
- Excellent written and verbal communication skills.
Nice To Haves
- Familiarity with SQL (basic queries) or BI tools such as Power BI or Tableau.
- Experience supporting healthcare, clinical, or operational environments.
- Background in project coordination, operations, process improvement, or data operations.
Responsibilities
- Perform daily and weekly extraction of raw data from various company systems and sources.
- Assist in the manual cleaning and formatting of datasets to ensure they are ready for analysis.
- Execute routine, recurring reports (daily/weekly/monthly) to track service levels and departmental KPIs.
- Monitor existing dashboards for discrepancies or visual errors.
- Manage incoming project requests through intake, tracking, prioritization, and follow-up.
- Coordinate day-to-day execution of active projects, ensuring deliverables progress according to scope, timelines, and priorities.
- Identify stalled items, risks, or dependencies early and proactively drive resolution or escalation.
- Track milestones, decisions, and action items across multiple concurrent initiatives.
- Act as a liaison between operational teams, IT, billing, clinical leadership, and external partners as needed.
- Provide administrative and coordination support for IT, operations, and project meetings.
- Prepare and maintain agendas, notes, decisions, and action items, capturing requirements and next steps.
- Follow up with stakeholders to ensure completion of assigned tasks and commitments.
- Prepare project updates and summaries, including charts and presentation materials for leadership and operational meetings.
- Assist in the testing and documentation of new automation tools and software implementations.
- Maintain up-to-date process documentation, SOPs, job aids, and shared reference materials.
- Manage feedback trackers, forms, dashboards, and project artifacts.
- Ensure documentation is organized, accessible, and consistently maintained.
- Support change management efforts, including training materials, communications, and rollout planning.
- Serve as a first point of reference for questions related to solutions in production by directing users to shared resources and documentation.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
No Education Listed
Number of Employees
251-500 employees
