Customer Support Specialist
About The Position
Thales is looking for a Customer Support Specialist, whose role is to provide exceptional customer support by managing spares and repairs activities while ensuring the accurate and timely processing of customer requests, quotations, orders, and repair transactions. This role serves as a primary point of contact for both internal and external customers and plays a key role in supporting order fulfillment, operational efficiency, and overall customer satisfaction through close collaboration with cross-functional teams. The position requires strong organizational skills, attention to detail, excellent communication, and the ability to effectively manage multiple priorities in a fast-paced customer-focused environment. In this position, you will support day-to-day customer service operations by responding to customer inquiries, preparing quotations, processing orders and repair transactions, maintaining accurate records, and providing timely updates on order and repair status. You will serve as a trusted partner to customers and internal stakeholders by coordinating with cross-functional teams to ensure efficient execution of customer requests while following established processes and procedures. Success in this role requires professionalism, strong problem-solving skills, a commitment to delivering exceptional customer service, and the ability to build positive relationships while ensuring accuracy, responsiveness, and a high level of customer satisfaction.
Requirements
- Minimum of 2 years of experience in customer service, order management, sales support, repair administration, supply chain support, or a related customer-facing operations environment.
- Demonstrated ability to provide exceptional customer service while building positive relationships through strong verbal, written, and interpersonal communication skills.
- Strong organizational skills with exceptional attention to detail and the ability to accurately process transactions while following established policies and procedures.
- Proven ability to manage multiple priorities, meet deadlines, and adapt to changing business needs within a fast-paced, team-oriented environment.
- Proficiency with Microsoft Office applications, including Excel, Word, Outlook, and PowerPoint, with the ability to effectively manage documentation and customer communications.
- Ability to collaborate effectively with cross-functional teams, exercise sound judgment, and contribute to operational efficiency while supporting customer satisfaction.
- Must be a US Person as defined in applicable law.
- Must be a U.S. Person as defined in applicable law, or otherwise authorized or eligible for authorization, to access to hardware, software, technology or technical data controlled under the International Traffic in Arms Regulations (ITAR) and/or the Export Administration Regulations (EAR).
Nice To Haves
- Associate degree or an equivalent combination of education and relevant work experience.
- Experience supporting the aerospace, defense, manufacturing, electronics, or other highly regulated industries is preferred.
- Experience working with ERP/MRP systems is preferred, with SAP experience considered a plus.
- Familiarity with government contracting environments and systems, including PIEE, WAWF, CAV, and GFP, is preferred.
- Experience supporting spares, repairs, aftermarket services, customer order fulfillment, or similar operational support functions is preferred.
Responsibilities
- Serve as the primary point of contact for customers by responding to inquiries related to spares, repairs, quotations, order status, delivery schedules, and repair estimates while providing exceptional customer service throughout the order lifecycle.
- Process customer quotations, sales orders, Returned Material Authorizations (RMAs/MRAs), and repair transactions within the ERP/MRP system, ensuring accuracy, compliance with established procedures, and adherence to contractual requirements.
- Coordinate with cross-functional teams, including Operations, Supply Chain, Engineering, Finance, and Accounting, to support order fulfillment, communicate status updates, resolve issues, process customer credits, and ensure timely execution of customer requests.
- Maintain accurate customer records, pricing information, order documentation, repair data, and related customer support materials while ensuring data integrity and compliance with company processes.
- Monitor customer account activity and assist with departmental reporting, key performance indicators (KPIs), and collection support activities to help drive operational performance and customer satisfaction.
- Identify, escalate, and support the resolution of customer concerns, order exceptions, and process issues while participating in continuous improvement initiatives that enhance customer service, operational efficiency, and overall business performance.
Benefits
- Elective Health, Dental, Vision, FSA/HSA, Voluntary Life and AD&D, Whole Group Life w/LTC, Critical Illness, Hospital Indemnity, Accident Insurance, Legal Plan, Identity Theft, and Pet Insurance
- Retirement Savings Plan after 30 days of employment with a company contribution and a match, and with no vesting period
- Company paid holidays and Paid Time Off
- Company provided Life Insurance, AD&D, Disability, Employee Assistance Program, and Well-being Program
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
Associate degree
