Customer Service Title Specialist

Columbia Bank•Federal Way, WA

22d•$18 - $25•Onsite

About The Position

This role is responsible for efficiently processing and securing all titled assets and additional collateral for new contracts and assignments/assumptions nationwide. The role works closely with state agencies, financial institutions, and clients to resolve title discrepancies, handle lien releases, and maintain meticulous records. Communicate title instructions and documentation requirements to internal teams and external partners. Audit titled transactions and request or approve any additional documentation needed for funding. Coordinate and monitor the timely transfer and receipt of titles, following up with agencies and partners as needed. Verify incoming titles to ensure proper endorsements and readiness for processing. Assign incoming titles to team members and maintain accurate title information within department systems. Prepare title applications, POAs, and supporting documents for assumptions, asset swaps, and name changes. Apply for duplicate or lost titles and validate proof of transfer to authorize broker commissions. Process title requests related to third‑party sales and repossessions. Provide backup support for Title Support Specialist duties during absences. Maintain accurate and consistent documentation in applicable databases and systems. Serve as a liaison between internal departments and external parties to resolve title discrepancies. Deliver professional, timely customer service and support continuous improvement of title processes. Maintain predictable and reliable attendance. Demonstrates compliance with all company regulations for assigned job function and applies to designated job responsibilities – knowledge may be gained through coursework and on-the-job training. Keeps up to date on regulation changes. Follows all company policies and procedures, compliance regulations, and completes all required annual or job specific training. Maintain a working knowledge of the company’s written policies and procedures regarding Bank Secrecy Act, Regulation CC, Regulation E, Bank Security and other regulations as applicable to this job description. May be asked to coach, mentor, or train others and teach coursework as subject matter expert. Actively learns, demonstrates, and fosters the corporate culture in all actions and words. Takes personal initiative and is a positive example for others to emulate. Embraces the vision to become “Business of Choice” May perform other duties as assigned.

Requirements

High School Diploma, GED, Vocational Training, or equivalent required
1+ year of experience with title processing either at a state DOL/MMV, sub-agency or other financial institution preferred
Strong organizational, communication, and collaboration skills
Ability to work under strict timelines and manage multiple interruptions while maintaining accuracy
Strong writing and grammar abilities
Proficient PC skills, including Microsoft Word and Excel

Responsibilities

Process and secure titled assets and additional collateral for new contracts and assignments/assumptions nationwide.
Resolve title discrepancies, handle lien releases, and maintain meticulous records.
Communicate title instructions and documentation requirements to internal teams and external partners.
Audit titled transactions and request or approve additional documentation needed for funding.
Coordinate and monitor the timely transfer and receipt of titles.
Verify incoming titles for proper endorsements and readiness for processing.
Assign incoming titles to team members and maintain accurate title information within department systems.
Prepare title applications, POAs, and supporting documents for assumptions, asset swaps, and name changes.
Apply for duplicate or lost titles and validate proof of transfer to authorize broker commissions.
Process title requests related to third‑party sales and repossessions.
Provide backup support for Title Support Specialist duties during absences.
Maintain accurate and consistent documentation in applicable databases and systems.
Serve as a liaison between internal departments and external parties to resolve title discrepancies.
Deliver professional, timely customer service and support continuous improvement of title processes.
Maintain predictable and reliable attendance.
Demonstrate compliance with all company regulations for assigned job function.
Keep up to date on regulation changes.
Follow all company policies and procedures, compliance regulations, and complete all required annual or job specific training.
Maintain a working knowledge of the company’s written policies and procedures regarding Bank Secrecy Act, Regulation CC, Regulation E, Bank Security and other regulations as applicable.
May be asked to coach, mentor, or train others and teach coursework as subject matter expert.
Actively learn, demonstrate, and foster the corporate culture in all actions and words.
Take personal initiative and be a positive example for others to emulate.
Embrace the vision to become “Business of Choice”.
May perform other duties as assigned.