Customer Service Specialist

American Air Filter International•Lyndon, KY

14h•Onsite

About The Position

AAF International offers comprehensive clean air solutions globally, operating under American Air Filter® and AAF International® brand names. An industry pioneer since 1921, AAF International has manufacturing operations in 22 countries and over 6000 employees. They are a member of the Daikin Group, the world's largest air conditioning provider. The company's culture emphasizes continuous improvement, safety, and people-centered management, aiming for mutual selection where employees find job satisfaction, growth, and long-term happiness. The objective of this position is to provide world-class Customer Service by exceeding customer expectations through advanced soft skill techniques, extensive product and system knowledge, and timely problem-solving/dispute resolution. This role acts as a cross-functional liaison, collaborating with departments like Sales, Accounts Receivable, and Operations to ensure customer satisfaction.

Requirements

High school diploma or equivalent is required.
5 years’ prior experience in customer service or related area, preferably in a manufacturing/Industrial environment.
Must be proficient with Microsoft Office (Word, Excel, PowerPoint, Outlook).
Must exhibit communication skills.
Ability to calculate figures and amounts such as discounts, commission, and percentages.
Ability to apply basic algebra and geometry.
Problem analysis and solving.
Organizational and planning skills.
Attention to detail.
Creativity.
Team player.
Stress tolerance.
The profile needs to be a commercial extravert person willing to build relationships with both external and internal customers.
Ability to contact customers in a proactive way.
Health, safety and environmentally conscious.
English communication skills including face to face, telephone and written.
A first level of immediate customer responses.
Flexible approach to working, willingness to accept changing priorities.
To seek support from Manager when needed.
Telephone contact and communications skills are an asset for this job.

Nice To Haves

Associate or Bachelor’s degree preferred
Industry knowledge/experience is desired

Responsibilities

Collaborate with customer, direct sales team, and other departments to provide information about products and services, quotes, order entry including will calls, order confirmations, invoice copies, customer complaints, and order status/maintenance.
Receives, investigates, and responds to customer inquiries while prioritizing urgent matters.
Maintain knowledge on lead times, product information, pricing, shipping schedules and other information to accurately and efficiently.
Keep records of customer interactions and transactions, recording details of inquiries, complaints, and comments, as well as actions taken in SAP and PC software systems.
New Customer Set-up in SAP including working with the credit and collections department to process credit application.
Maintain knowledge on company products and processes.
Customer Master File Maintenance including updating contact information, sold-to, ship-to, shipping terms, pricing, and customer specific text requirements.
Assists Credit department with invoice disputes and billing error resolutions.
Provide freight estimates as required to ensure customer satisfaction; work with Operations on delivery/freight estimates as required to ensure accuracy.
Performs other duties as assigned.