Customer Service Specialist

Sandvik

14h

About The Position

Customer Support Specialist – Flexible in NSW Sydney Sandvik is a global, high-tech engineering group providing solutions that enhance productivity, profitability and sustainability for the manufacturing, mining and infrastructure industries. We are at the forefront of digitalization and focus on optimizing our customers’ processes. Our world-leading offering includes equipment, tools, services and digital solutions for machining, mining, rock excavation and rock processing. In 2026 the Group had approximately 41,000 employees and revenues of about SEK 123 billion in more than 150 countries. We are currently looking for a Customer Support Specialist to support our Australia market. PRIMARY AREAS OF RESPONSIBILITY Interfacing with Frontline Sales / First-line Support / Sales Process Point of contact for global order escalations, Claim returns, and Sales returns. Work with Seco processes with ERP M3 system and all integrated systems and applications. In case of case escalation from first-line support, connect to customers according to SLA to communicate findings and solutions. Document the deviation in the processes followed in GIST and communicate those to the Quality analyst / GIST expert / Sales Process team. Order processing, maintenance, and order delivery. Handle order inquiries like amending or fixing errors, canceling orders, and M3 error handling. Provide prompt response for inquiries or requests within the scope of contents available in ERP M3 system / CRM / other available databases. Secure data quality within the systems and adhere to internal control and compliance. Acting as backup in case of short staffing of first-line support Deliver on KPIs & targets set to support the strategic direction. Secure delivery and related administration, managing expedites and handling delivery through shipping providers. Claim returns, and Sales returns. Processing the claim return and sales return in ERP M3 and arranging handover to the logistics partner for sending over to DC after the approvals as per the authority matrix of the country. Export Market Point of contact for collecting customer inquiries and routing them to internal stakeholders for providing the solution Secure delivery and related administration, managing expedites and handling delivery through shipping providers, export documentation, county of origin, trade certificates, delivery contract, and other needed documentation. Case Management Provide 2°line customer support via our case management solutions and internal Knowledge Base Route higher level or outside of scope and/or knowledge to global network points of contact using the Case Management process. Actively use the CRM solution to work within the defined processes, manage customer relations capture leads, and turn them into opportunities when possible. Troubleshoots, routes, and resolves customer complaints. Create cases within the case management system to keep records as tickets to customer queries, incidents, and requests and communicate them according to the processes within the company. Handling escalation of unresolved customer inquiries Follow up with customers on open cases according to SLA. In addition, the employee may be assigned other duties within the area of their competence. Internal stakeholder / Export market- more engaged and customer-facing / Actual end customer – Only transactional order processing, maintenance, and delivery.

Requirements

High Customer Focus (4-5)
Passion for customer service (4-5)
Flexibility (3-4)
Resilient (3-4)
Proficient in written/verbal English communication skills.
Additional proficiency in other languages is valued (3-4)
Be persuasive and have good interpersonal skills (3-4)
Problem Solving (3-4)

Responsibilities

Interfacing with Frontline Sales / First-line Support / Sales Process
Point of contact for global order escalations, Claim returns, and Sales returns.
Work with Seco processes with ERP M3 system and all integrated systems and applications.
In case of case escalation from first-line support, connect to customers according to SLA to communicate findings and solutions.
Document the deviation in the processes followed in GIST and communicate those to the Quality analyst / GIST expert / Sales Process team.
Order processing, maintenance, and order delivery.
Handle order inquiries like amending or fixing errors, canceling orders, and M3 error handling.
Provide prompt response for inquiries or requests within the scope of contents available in ERP M3 system / CRM / other available databases.
Secure data quality within the systems and adhere to internal control and compliance.
Acting as backup in case of short staffing of first-line support
Deliver on KPIs & targets set to support the strategic direction.
Secure delivery and related administration, managing expedites and handling delivery through shipping providers.
Claim returns, and Sales returns.
Processing the claim return and sales return in ERP M3 and arranging handover to the logistics partner for sending over to DC after the approvals as per the authority matrix of the country.
Export Market Point of contact for collecting customer inquiries and routing them to internal stakeholders for providing the solution
Secure delivery and related administration, managing expedites and handling delivery through shipping providers, export documentation, county of origin, trade certificates, delivery contract, and other needed documentation.
Provide 2°line customer support via our case management solutions and internal Knowledge Base
Route higher level or outside of scope and/or knowledge to global network points of contact using the Case Management process.
Actively use the CRM solution to work within the defined processes, manage customer relations capture leads, and turn them into opportunities when possible.
Troubleshoots, routes, and resolves customer complaints.
Create cases within the case management system to keep records as tickets to customer queries, incidents, and requests and communicate them according to the processes within the company.
Handling escalation of unresolved customer inquiries
Follow up with customers on open cases according to SLA.
In addition, the employee may be assigned other duties within the area of their competence.

Benefits

Opportunities for professional and personal development
A culture rooted in our values: Winning Together, Curiosity, Responsibility and Customer Focus
Supportive colleagues and a workplace that values diversity, inclusion and different perspectives

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