Customer Service Representative
About The Position
We are seeking a highly motivated Customer Success Representative to support our growing customer base for Thermal Solutions. In this role, you will serve as a key link between customers, Inside Sales, Operations, Supply Chain, and Inventory Planning, ensuring an exceptional and seamless experience from order placement through delivery. This position combines customer service and inside sales support. The ideal candidate is results-oriented, customer-focused, and knowledgeable in servicing B2B trade customers by providing comprehensive product and service information, managing demand against available inventory, and resolving issues efficiently.
Requirements
- 1-3 years of experience in customer service, inside sales, sales support, or administrative roles
- Experience in B2B environments preferred
- Understanding of production planning, inventory management, and delivery lead times
- Experience working with ERP and CRM systems (SAP preferred)
- Strong customer-first and sales-support mindset
- Clear and professional written and verbal communication skills
- Strong organizational and analytical skills
- Ability to prioritize, manage inventory-related constraints, and handle multiple requests simultaneously
Nice To Haves
- Experience in manufacturing, adhesives, packaging, or industrial materials is a plus but not required
Responsibilities
- Respond promptly and professionally to customer inquiries via email and phone
- Act as an inside sales and customer service contact for assigned accounts
- Provide accurate information on product availability, pricing, order status, lead times, logistics, and inventory position
- Proactively support demand planning by aligning customer needs with available inventory and production schedules
- Support and coordinate customer sample requests
- Build and maintain strong customer relationships through consistent communication and follow-up
- Ensure timely and accurate entry of customer orders into SAP
- Monitor inventory levels and collaborate with Supply Chain and Operations to manage allocations, backorders, and stock availability
- Track customer orders and communicate delivery updates or changes
- Review and verify customer pricing, and order data for accuracy
- Assist with invoicing, export, and related documentation
- Partner with Sales, Supply Chain, and Operations to address customer requests, including expedites and inventory constraints
- Process returns, customer complaints, and credit requests
- Assist with new customer onboarding and new product setup
- Provide backup support to other Customer Service and Inside Sales team members
- Prepare basic price quotes and support inside sales activities
- Support follow-up on open quotes, orders, and deliveries
- Provide the Sales team with customer insights, order trends, and inventory-related feedback
- Assist in identifying upselling or cross-sell opportunities based on customer demand and inventory availability
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
