Customer Service Representative

Doctor's Data Inc•St. Charles, IL

13d•$20 - $24•Onsite

About The Position

The Customer Service Representative provides professional, dependable, and client-focused support primarily through incoming telephone calls. This position assists clients with questions related to new and existing orders, account information, laboratory services, specimen collection requirements, and other general service needs. The Customer Service Representative provides information and assistance using established company procedures, approved resources, and available guidance. This position does not provide medical advice or interpret laboratory results. Success in this role requires strong communication and active listening skills, accuracy, attention to detail, dependability, sound judgment, and a commitment to providing a positive and professional client experience. The position works collaboratively with other team members and departments to ensure client needs are appropriately addressed.

Requirements

High school diploma or equivalent required.
Effective verbal and written communication skills.
Strong active listening and interpersonal skills.
Ability to communicate clearly, professionally, and respectfully with clients and coworkers.
Strong attention to detail and ability to accurately enter, review, and document information.
Ability to manage incoming calls, identify client needs, and appropriately prioritize responsibilities.
Ability to remain calm, professional, and solution-oriented when assisting frustrated or challenging clients.
Ability to follow established procedures, use available resources, and seek guidance or escalate matters when appropriate.
Proficiency with computer systems and the ability to learn and effectively use new software and technology.
Demonstrated dependability, accountability, and follow-through.
Ability to work effectively both independently and as part of a team.

Nice To Haves

Previous customer service, call center, laboratory, healthcare, medical office, or related experience preferred.

Responsibilities

Answer and manage incoming client telephone calls in a timely, professional, and courteous manner.
Listen attentively to clients, identify their needs, and provide accurate information and appropriate assistance using approved company resources, procedures, and guidance.
Assist clients with questions regarding laboratory services, specimen collection requirements, new and existing orders, account information, and other general service-related matters within the scope of the position.
Provide courteous, professional, and empathetic service during all client interactions.
Address client questions and concerns within established guidelines and appropriately escalate matters requiring additional assistance, authorization, or expertise.
Accurately enter, review, and update client, patient, order, and service-related information in company systems.
Document client interactions, actions taken, and necessary follow-up accurately and completely.
Follow established customer service, confidentiality, call-handling, documentation, and operational procedures.
Collaborate with internal departments and team members to address client needs and facilitate resolution of issues.
Maintain the confidentiality and security of patient, client, and company information in accordance with company policies and applicable requirements.
Meet established department expectations for call quality, productivity, accuracy, documentation, and client service.
Complete assigned offline work, administrative responsibilities, and individual or departmental projects accurately and within established timeframes.
Maintain focus, professionalism, and productivity while managing a consistent volume of incoming calls and related responsibilities.
Perform other client service and administrative duties as assigned.