Customer Service Representative

Penn State University•University Park, IL

4d•$36,888 - $53,532•Hybrid

About The Position

Auxiliary and Business Services is seeking a Customer Service Representative to provide essential support for university transportation and parking services, serving as a key liaison for students, faculty, staff, and visitors. This role requires a strong understanding of university policies and procedures to effectively resolve issues, process transactions, and promote services that enhance the campus experience. This position is filled at the Intermediate Support level.

Requirements

General Equivalency Diploma (GED) or High School (HS)
2+ years of relevant experience
Relevant education accepted in lieu of experience
None Required Certifications
Applicants must be authorized to work in the U.S.

Responsibilities

Serve as the first point of contact for transportation and parking inquiries. Assist customers in person, by phone, email, or mail with professionalism and courtesy.
Investigate and respond to customer concerns using knowledge of university policies. Troubleshoot problems, provide timely solutions, and escalate complex issues when necessary.
Communicate information related to parking availability, transportation services, campus navigation, and facility access or restrictions to internal and external parties.
Process parking permits, event tickets, and transportation-related products both on-site and online. Verify eligibility, collect payments, issue receipts/refunds, and maintain accurate records.
Promote transportation and parking services. Understand customer needs and recommend appropriate programs or products.
Utilize point-of-sale systems, parking portals, and other digital platforms to manage transactions, research information, and maintain data.
Maintain manuals, knowledge base articles, and service records. Assist with inventory tracking and financial transactions.
Support our operations team in navigating real time customer and employee concerns related to citations, parking equipment, events, and software programs.
Process first-year student parking permit waivers.
Track student permit sales and clear parking portal baskets.
Reconcile parking transactions from front counter team ensuring accuracy of transactions and tracking of procedures.
Support the collection of outstanding invoices related to parking permits and citations.
Monitor and track voided citations and warning citations from team members.
Manage duplicate permit requests.
Support academic and athletic (ICA) program parking upgrades.
Assist with faculty and staff permit assignments.
Respond to ADA-related parking needs.
Coordinate with construction companies and vendors for permit issuance.
Handle parking payroll matters.
Support events through virtual permit production, reconciliation, and invoicing.
Uploading financial reconciliation documents.