Customer Service Representative

Custom Ingredients • San Clemente, CA

13d • Onsite

About The Position

The Customer Service Representative aids and facilitates Customer Service processes, playing a key role in the administrative support of the Customer Service department. Primary duties include preparing correspondence, fulfilling customer needs, and processing orders. This position will report to the Customer Service Supervisor. Essential Functions: Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Build sustainable relationships by communicating independently with customers and coordinating outbound communication to potential customers. Answer customer service calls and provide updates on order status, lead times, and pricing. Utilize ERP systems to file customer documents, process orders, and keep records of customer interactions. Answer new customer inquiries, outline notes, and send to the appropriate Account Manager. Review processes and procedures to continually improve our support to customers. Collaborate with the Accounting department to process customer payments and evaluate accounts receivable and overdue customer accounts. Collaborate with cross-functional teams, including Production, Sales, Purchasing, and others, to ensure customer needs are satisfied. Accurately and efficiently process orders end-to-end, enabling Operations to ensure timely delivery to customers. Additional duties as assigned.

Requirements

• Ability to effectively communicate with customers, colleagues, and management.
• Excellent organizational and time management skills with a proven ability to meet deadlines.
• Ability to function well in a high-paced environment.
• Ability to work effectively on multiple ongoing tasks and projects.
• Outstanding knowledge of Microsoft Office.
• Strong foundation in basic math skills and mathematic conversions.
• High school diploma or equivalent and 3+ years of customer support experience required.

Nice To Haves

• Bachelor’s degree and 3+ years of customer support experience preferred.
• Deacom or similar ERP experience preferred.

Responsibilities

• Build sustainable relationships by communicating independently with customers and coordinating outbound communication to potential customers.
• Answer customer service calls and provide updates on order status, lead times, and pricing.
• Utilize ERP systems to file customer documents, process orders, and keep records of customer interactions.
• Answer new customer inquiries, outline notes, and send to the appropriate Account Manager.
• Review processes and procedures to continually improve our support to customers.
• Collaborate with the Accounting department to process customer payments and evaluate accounts receivable and overdue customer accounts.
• Collaborate with cross-functional teams, including Production, Sales, Purchasing, and others, to ensure customer needs are satisfied.
• Accurately and efficiently process orders end-to-end, enabling Operations to ensure timely delivery to customers.
• Additional duties as assigned.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED