Customer Service Representative

Verst Careers•Florence, KY

8d•Onsite

About The Position

This role is responsible for maintaining excellent working relationships with customers by researching and responding to inquiries and issues concerning work orders, invoices, shipments, and inventory counts. The representative will process and accurately input customer orders into the computer system, generate related paperwork, and verify computer-generated invoices. This position also acts as a liaison between the warehouse and the customer, and between the office and the customer regarding invoicing and collection concerns. Additionally, the role involves maintaining a procedures manual, reporting customer feedback, answering telephone calls, operating office machines and computers, creating reports, and maintaining order and customer files. Marginal functions include providing on-the-job training, assisting with accounts receivable collections, generating thank you letters, and striving for continuous process improvement.

Requirements

High School diploma or GED
Willingness to learn internal customer service software applications
Excellent interpersonal and communication skills, written and verbal.
Must be computer literate, ability to type 30wpm and have working knowledge of Microsoft Office applications.
Ability to work efficiently with a professional, customer friendly attitude.

Nice To Haves

1-3 years experience in general office environment, preferred.

Responsibilities

Maintain excellent working relationships with customers by researching and responding to all inquiries and issues concerning work orders, invoices, shipments, inventory counts, etc., in a courteous, professional and efficient manner.
Process and accurately input all customer orders into the computer system, and generate all related paperwork and necessary information required for customer and warehouse purposes.
Ensure proper invoicing of customers by verifying computer generated invoices.
Act as a liaison between the warehouse and the customer in administration of accounts, and between the office and customer regarding invoicing and collection concerns.
Maintain a current and accurate procedures manual that details the processing requirements for each account.
Report customer feedback to management in a timely manner, including any signs or trends of customer dissatisfaction.
Answer telephone calls and operate various types of office machines and computers necessary to perform duties.
Create accurate and timely reports as requested by management or customers.
Maintain all paperwork associated with orders and the corresponding customer files.
Provide on the job training for new hires.
Assist in the accounts receivable collections process with assigned customers.
Generate customer thank you letters.
Strive for continuous process improvement.