Customer Service Representative
Cover Care•Westfield, IN
•Onsite
About The Position
The Customer Service Representative is responsible for supporting customers with their automatic pool cover service and installation needs. This includes scheduling service appointments, providing quotes, answering customer inquiries, placing orders, and following up to ensure customer satisfaction. The position requires the ability to manage a high volume of both incoming and outgoing phone calls while maintaining excellent service standards.
Requirements
- High school diploma or GED required.
- Prior experience in a customer service role is required.
- Strong verbal and written communication skills.
- Ability to work effectively in a fast-paced, deadline-driven environment.
- Initiative and a proactive approach to improving the customer experience.
- Basic mathematical skills (addition, subtraction, multiplication, division, percentages).
- Strong problem-solving capabilities.
- Excellent interpersonal and customer service skills.
- Proficiency with Microsoft Office and general internet use.
- High attention to detail and accuracy in data entry.
- Comfortable using standard office equipment (phones, printers, copiers, fax machines, scanners).
- Strong time management, organization, and multitasking abilities.
Nice To Haves
- Experience in a service-based or call center environment is preferred.
- NetSuite experience is a plus.
Responsibilities
- Answer incoming customer calls and assess customer needs.
- Create and manage service tickets and sales orders; remove closed tickets as needed.
- Schedule service calls and maintain an organized tracking system.
- Prepare and follow up on service quotes.
- Participate actively in weekly team meetings.
- Determine service schedules and assignments based on priorities and availability of materials.
- Secure customer payment information and process transactions.
- Update and maintain accurate customer records.
- Make daily outbound reminder calls for scheduled service appointments.
- Conduct follow-up and confirmation calls with customers.
- Enter customer orders into the database when quotes are approved.
- Review customer quotes for accuracy.
- Maintain cleanliness and organization of general office areas.
- Perform other duties as assigned.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
Number of Employees
11-50 employees
