Customer Service Representative 1

University of Miami•Miami, FL

1d•Onsite

About The Position

The Department of Pathology Administration has an exciting opportunity for a full-time, Customer Service Representative 1 to work on-site in Miami, FL. The Customer Service Representative 1 (H) receives, reviews, and addresses a variety of inquiries, including complaints, requests for information and/or service, etc., and follows up on customer/patient concerns via face-to-face, email, fax, telephone, and/or regular mail.

Requirements

High School Diploma or equivalent
Minimum 1 year of relevant experience
Ability to communicate effectively in both oral and written form.
Ability to recognize, analyze and solve a variety of problems.
Ability to process and handle confidential information with discretion.
Ability to work evening, nights, and weekends as necessary.
Proficiency in computer software (i.e., Microsoft Office).

Nice To Haves

Certification in relevant specialty or field

Responsibilities

Receives, addresses, and responds to general inquiries, requests for service/support, and/or complaints.
Researches all inquiries to address any issues or concerns. Refers concerns to other service areas/departments for follow-up, as needed.
Resolves routine and basic problems and communicates solutions or requested information to the customer or patient. Verifies that appropriate changes/resolutions have been finalized.
Keeps records of customer interactions, recording details of inquiries, complaints, comments, and final resolution in the applicable database.
Escalates and refers unresolved customer grievances to department leadership for further review, as necessary.
Reviews and processes confidential information with discretion.
Adheres to University and unit-level policies and procedures and safeguards University assets.
Returns pathology cases to the originating facility or case owner to fulfill client requirements and ensure continuity of case management in a timely and accurate manner.
Verifies the completeness of information and materials prior to sending out to external facilities to maintain quality standards, safeguard confidential data, and meet time-sensitive operational needs.
Requests additional materials from outside facilities as needed to complete documentation and specimen sets required for accurate diagnosis by pathologists, in accordance with procedural specifications.
Serves as a communication liaison between external facilities and PCC to ensure accurate case coordination and efficient information flow under tight deadlines.
Identifies and resolves issues related to missing specimens or incomplete documentation to prevent diagnostic delays and maintain process efficiency.
Provides cross-functional support by serving as a backup resource for other tasks to promote operational flexibility and accountability.
Collaborates with faculty, residents, and fellows to locate missing specimens requested by pathologists, external entities, or clinicians to support timely diagnostic workflows and effective patient care.
Performs other duties as assigned by leadership to address evolving departmental priorities and ensure continuous service delivery.