Customer Service Manager, CareScout

CareScout

5d • Hybrid

About The Position

The Customer Service Manager will play a crucial role in delivering superior customer service to both external and internal customers. You will provide technical assistance and supervise the daily activities of care coordination for assessments which occur between policyholders, our Field Team and our Clinical Team. You will lead a small team of US based associates that handle the intake, scheduling and ongoing communication with our client’s members and are primarily working through inbound/outbound calls. You will utilize data to effectively manage the teams, leveraging the expertise of the team coordinators to meet the needs of our customers and ensure the team operates at maximum efficiency.

Requirements

• 2+ years of prior leadership experience or proven ability to lead a strong motivated team by providing guidance and direction to meet or exceed service levels and performance goals
• Demonstrated ability to develop and engage team members while building strong relationships that drive performance and long‑term success
• Strong interpersonal skills, with the ability to build rapport, and demonstrate emotional intelligence
• Proven ability to navigate competing priorities, adapt quickly to change, and partner across functions to drive results
• Ability to maintain confidentiality of customer and employee information
• Experience interpreting data, analyzing trends, and developing actionable plans based on patterns and trends
• Experience providing coaching and constructive feedback, including leading effective performance and development conversations
• Experience leading and/or contributing to projects, with exceptional written and verbal communication, presentation, and stakeholder engagement skills
• Demonstrated experience identifying, recommending, and implementing innovative process improvements to enhance efficiency, quality, and overall business outcomes
• Strong computer and technical proficiency, including MS Office suite

Nice To Haves

• Associate/bachelor’s degree or equivalent work experience
• Experience managing vendor relationships and/or workforce management functions
• Working knowledge of contact center operations, preferably within a long‑term care or insurance environment
• Experience using analytics and reporting tools (e.g., Power BI) to monitor performance and support decision‑making

Responsibilities

• Manage a team of approximately 15 associates, providing exceptional phone and transaction-based customer service while fostering an inclusive team environment
• Oversee the day‑to‑day call center operations by setting performance metrics and team goals, ensuring achievement through effective management
• Drive team accountability and performance through effective use of reporting and collaboration with leadership and workforce management partners to improve productivity, profitability and service quality
• Lead performance management by providing clear feedback and direction, conducting performance evaluations, and taking appropriate corrective action to improve individual and team performance
• Partner with cross‑functional teams and internal stakeholders to support service delivery, client needs, and business initiatives
• Ensure quality phone service through oversight of call quality standards, monitoring, and continuous improvement initiatives
• Facilitate resolution of escalations from team members and from internal and external customers, ensuring timely and appropriate follow through
• Leverage call center systems, including Amazon Web Services (AWS) and call recording platforms to support operation, quality monitoring, and performance management
• Support new client implementations by ensuring staffing plans, training, systems, and reporting are in place to meet business needs and enable successful service launches
• Support system testing for deployments and enhancements, identify process improvement opportunities, and communicate system changes to ensure successful adoption and ongoing operational effectiveness
• Perform other duties as needed to support the commitments made to our customers

Benefits

• Competitive Compensation & Total Rewards Incentives
• Comprehensive Healthcare Coverage
• Multiple 401(k) Savings Plan Options
• Auto Enrollment in Employer-Directed Retirement Account Feature (100% employer-funded!)
• Generous Paid Time Off – Including 12 Paid Holidays, Volunteer Time Off and Paid Family Leave
• Disability, Life, and Long-Term Care Insurance
• Tuition Reimbursement, Student Loan Repayment and Training & Certification Support
• Wellness support including gym membership reimbursement and Employee Assistance Program resources (work/life support, financial & legal management)
• Caregiver and Mental Health Support Services

What This Job Offers

• Job Type: Full-time
• Career Level: Manager
• Education Level: Associate degree
• Number of Employees: 501-1,000 employees