Customer Retention Manager

NuCO2•Stuart, FL

About The Position

This position is responsible for improving customer retention and protecting the NuCO 2 brand by effectively resolving escalated customer grievances with fair and reasonable solutions which refortify existing customer relationships. The Customer Retention Manager is responsible for establishing a single point of contact relationship with their assigned accounts, keeping the customer apprised of updates and working closely with field operations and back-office support teams to expedite and execute comprehensive solutions.

Requirements

High School Diploma or GED Required
5+ Year’s total relative experience
3+ years’ general customer service, preferably in a contact center supporting retail, services, transportation, or hospitality industries
2+ years’ experience handling and resolving customer complaints, executive escalations, negotiating contracts, or B2B sales
Proficient in windows-based computer systems
Familiar with Microsoft Outlook, Office, and Teams applications
Able to type 35+ words per minute
Read, comprehend, and apply process documents, training materials, and job aids
Correspond in writing using proper spelling and grammar
Convey positive inflection and tone throughout telephone interactions
Perform basic math functions (add, subtract, multiply, divide, fractions, decimals)
Highly organized and able to balance competing priorities
Excellent customer service skills
Passion for delivering results to customers
Enthusiasm for accepting responsibility and accountability; an “ownership mentality”
Strong work ethic
Independent worker
Ability to deal effectively with ambiguity
Achievement/results driven
High-energy individual
Ability to foster strong relationships with customers and colleagues
Recognized as a source of expertise and possessing a distinct point of view

Responsibilities

Manage inbound customer calls and emails efficiently and professionally, ensuring all safety protocols and call-handling processes are consistently followed
Apply soft skills such as active-listening, empathy, de-escalation, problem-solving, negotiation, and reassurance to consistently deliver positive and helpful interactions
Set and meet follow-up expectations with customers
Routinely review email / voicemail and respond promptly
Adhere to all company policies and procedures
Other customer support functions as assigned
Research and solution complex complaint cases, executive escalations, demand letters, and inquiries from consumer protection agencies
Research and solution internally escalated complaint cases related to pricing, billing, service history, renovations, new owners, discontinued services, and payment holds.
Schedule and execute routine check-ins with customers from assignment to resolution, keeping the customer informed of actions taken and expectations for follow-up
Determine fair and reasonable resolution offers, calculate credits, and negotiate solutions
Explain contract terms, service and delivery expectations, and billing/collections processes
Renegotiate customer agreements within limits of authority to prevent account cancellation when credits / adjustments will not resolve the concern(s)
Review customer contracts to identify and action opportunities for contract renewal, new equipment sales, and updating delivery frequency
Provide account support by analyzing delivery and usage reports, providing contract copies, reviewing payment / credit statuses, and delivery / service schedules.
Perform remote troubleshooting for bulk CO 2 tanks, Nitrogen generators, gas blenders, safety alerts, suspected leaks, and unresolved service concerns
Ask qualitative questions to understand service disruptions and business impact
Gather supporting details around service/delivery requests, case history, and outcomes
Demonstrate proficiency in product/service knowledge
Accurately document every interaction, capturing the request reason, customer contact, account details, and all information provided by the customer relative to their inquiry
Generate service tasks / escalations for outstanding repairs and/or inspections, etc.
Authorize and process credits and adjustments in accordance with limits of authority
Assist with payments and remove AR holds when issue resolutions are complete
Work closely with field management, scheduling, dispatch, collections, and other relative support teams to expedite resolution timelines for urgent matters
Stay organized while navigating multiple support platforms and documenting call details