Customer Repair Administrator

Ontic • Chatsworth, CA

3d • Onsite

About The Position

We are a fast-paced business with ambitious growth plans; so if you are dedicated, enthusiastic and always seeking ways to improve, you'll enjoy a career with us! Ontic is a leading global aerospace OEM trusted by the world’s aviation leaders. Ontic’s Chatsworth, CA, site specializes in precision engineering, MRO, and new solutions for parts at risk of obsolescence. With over 1,400 employees across four time zones and seven sites, we have more than doubled in size since 2019 and are continuing to grow at pace. Ontic offers a new lease on life for the aerospace and defense industry. We’re dedicated to providing a safe, diverse, and evolving work environment. We work with integrity, responsibility, safety, and accountability through inspiring, engaging, and collaborating to achieve a common goal — whether that’s serving our customers, helping each other, or volunteering in our local community. Our team is looking for a Customer Repair Administrator to join them. The Customer Repair Administrator will serve as the central point of coordination between Customer Service, Sales, Quality, Operations, Finance, and the customer, ensuring each return is properly tracked from initial request through receipt, evaluation, disposition, repair/replacement, shipment, and final closure.

Requirements

• High school diploma or equivalent; college degree is preferred.
• 3-5 years of relevant experience preferably in aerospace or manufacturing environment.
• Strong analysis and problem-solving skills.
• Proficiency with Microsoft Office suite.
• To meet export control compliance requirements, a “U.S. Person ” as defined by 22. C.F.R. §120.15 is required. “U.S. Person” includes U.S. Citizen, lawful permanent resident, asylee, or refugee.

Responsibilities

• Provide end-to-end ownership of all RMAs across the business.
• Reduce aging and overdue RMAs through consistent follow-up and escalation.
• Improve visibility and reporting of open returns, warranty claims, and customer issues.
• Ensure timely communication and status updates to customers.
• Coordinate closely with Quality and Operations to drive evaluations and dispositions.
• Ensure credits, replacements, repairs, and associated transactions are completed and closed appropriately.
• Free up Customer Service and Sales resources to focus on their core responsibilities and customer growth.
• Create a standardized and controlled RMA process, improve turnaround time and customer experience, reduce open and aging returns, and establish a single point of accountability for RMAs across the business.

Benefits

• Comprehensive medical insurance
• Competitive PTO
• Company 401K plan with up to 4% matched contribution
• Annual bonus program (varies by level and discretionary based on company and individual performance)
• Flexible working arrangements
• Paid volunteering opportunities
• Access to mental health champions across our sites
• Commitment to development
• Employee referral program

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED