Customer Relations Rep II

Join the Our Talent Network•Lancaster, NY

23h•Onsite

About The Position

Join a team that nourishes life from farm to table! Upstate Niagara Cooperative, proudly owned by 200+ local family farms, is one of America’s largest and most stable dairy cooperatives. Guided by farmer- and employee-led values, we process and market high-quality milk, yogurt, dips, sour cream, cottage cheese, and more under our trusted brands: Upstate Farms®, Bison®, Milk for Life®, and Intense Milk®. Here, you’ll support sustainable farming, strong communities, and the mission to deliver fresh, local dairy to families every day. The Customer Relations Representative II is responsible for maintaining solid customer relationships by processing orders and completing/coordinating all related tasks with speed, accuracy and professionalism, working in collaboration with the Sales Team through effective management of the sales order entry process and issue resolution. Excellent communication and follow-up skills are essential.

Requirements

Polished verbal and written communication skills.
Ability to prioritize work and multi-task with a professional demeanor.
Takes initiative, well organized, detail-oriented.
Strong computer skills with proficiency in Microsoft Office (Outlook, Excel, Word).
Has developed sense of urgency to quickly handle time-sensitive issues.
Works well in a fast-paced, deadline-driven environment.
Adaptable to change with excellent time management skills and team player attitude.

Nice To Haves

Associates degree and minimum two years Customer Service experience preferred.

Responsibilities

Receive orders via email, EDI or fax, enter into computer system, and finalize according to Dept SOPs.
Resolve customer inquiries related to orders, products, delivery, etc.
Ensure effective communication between cross-functional teams, both external and internal, to coordinate order completion and delivery.
Requires knowledge of product lines, production and delivery schedules, pricing, running various reports and inquiries, and similar information as needed.
Assist with onboarding new customers.
Keep customer account notes and contact information up to date.
Primary Account Rep and Backup Rep responsibilities as assigned.
Ordering/coordinating product samples.
Liaison role in handling complaints and damage claims.
Cross-train co-workers as needed.
At least 1 Direct Report – Manage, train/mentor, approve timecards and time off.
Become proficient in all product lines handled by CR (currently Cultured, Evap and Ingredients)
Learn and share VMI customer account handling (currently Wegmans or Tops).
Perform other tasks as assigned by Department Manager.