Customer Invoicing Specialist

Valmont Industries, Inc. • Valley, NE

9d • Onsite

About The Position

The Customer Invoicing Specialist is a highly driven individual responsible for generating and controlling all customer invoicing and credit memos. The Customer Invoicing Specialist is responsible for review of shipping papers, communication of procedural and paper flow problems, and reconciliation of sales. The Customer Invoicing Specialist establishes controls to ensure all goods shipped are invoiced. Additionally, the incumbent supports the effort to move Valmont to a paperless workflow and issues daily reports to various managers. In performing these duties, the Customer Invoicing Specialist is in daily contact with various personnel in Corporate Accounting, Divisional Accounting, Marketing Services, Data Processing, Shipping, Traffic, and Purchasing. The ability to obtain cooperation of these individuals is fundamental to success of the invoicing function.

Requirements

• Bachelor’s degree, Associate’s degree or High School Diploma and 2+ years of work/educational experience.
• Strong working knowledge of Microsoft Excel, Outlook and 10 key calculator.
• Excellent attention to detail and ability to stay organized.
• Ability to effectively analyze data.
• General knowledge of accounting.
• Ability to maintain accuracy and timeliness of transactions.
• Capacity to handle a large workload 2-3 weeks of each month.
• Ability to work overtime during month-end and one weekend day per month.
• Strong interpersonal, verbal, and written communication skills.
• Passion and integrity with the drive to excel and deliver exceptional results.

Nice To Haves

• A degree in Accounting or equivalent years’ work experience.
• Demonstrated experience in a customer invoicing role.
• Previous experience in other software, particularly IFS or QAD.

Responsibilities

• Generate invoices from shipping papers.
• Match bills of ladings with ship papers.
• Review ship papers for completeness.
• Maintain controls for quantities shipped and backordered.
• Verify that all “prepaid and add” and subsidiary orders have freight charges included.
• Enter shipping information (bill of lading #, carrier).
• Compare quantity shipped on screen with ship papers.
• Process invoices and acknowledgements.
• Print invoice copies.
• Divide copies of invoices for distribution.
• Review pre-invoice audit list and compare to ship papers.
• Ship papers not invoicing properly are withheld for additional review.
• Determination is made regarding the nature of the problem(s).
• Appropriate personnel are contacted for resolution of problem(s).
• Ship papers are re-invoiced as soon as problem(s) is/are corrected.
• Review invoices for accuracy and compare to ship papers.
• Evaluates company processes and related internal control practices. This includes accurate financial and activity reporting, efficient and effective process operations, and compliance with laws and regulations.

Benefits

• Healthcare (medical, prescription drugs, dental and vision)
• 401k retirement plan with company match
• Paid time off
• Employer paid life insurance
• Employer paid short-term and long-term disability including maternity leave
• Work Life Support
• Tuition Reimbursement up to $5,250 per year
• Voluntary programs like tobacco cessation, Type 2 diabetes reversal, one-on-one health coaching, mortgage services and more

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree