Customer Experience Rep III

OnTrac • Lebanon, TN

1d • Hybrid

About The Position

OnTrac is hiring a Customer Experience Coordinator! Are you eager to join a dynamic and expanding company where you can both learn and make a meaningful impact? If you possess a strong sense of empathy, enjoy assisting others, thrive in a fast-paced environment, and excel at problem-solving, we encourage you to apply today to connect with a recruiter! Founded in 1986, OnTrac has evolved into the leading provider of same-day and next-day delivery services in the U.S. for premier e-commerce and product-supply businesses, including five of the largest retailers in the U.S. The Customer Experience Coordinator serves as a frontline operational support resource for OnTrac’s Customer Control Tower. This role audits operational and customer reporting, performs manual data entry and validation, executes white-glove customer support processes, supports customer reporting requests, and provides real-time escalation support to shippers through phone and email. The Coordinator monitors inbound escalations, assesses their severity and business impact, initiates the appropriate response procedures, routes issues to the correct business owners, and maintains communication with customers and internal stakeholders through resolution.

Requirements

• High school diploma or equivalent
• 1–3 years of experience in customer operations, logistics, transportation, customer service, supply chain, or a related field
• Proficiency with Microsoft Excel, Outlook, and other business applications.
• It is the responsibility of every position to understand and adhere to the security guidelines outlined in OnTrac’s Acceptable Use policy and to conduct their activities accordingly.

Nice To Haves

• Strong verbal and written communication skills.
• Strong attention to detail and organizational skills.
• Ability to assess situations, prioritize workload, and make sound decisions.
• Availability to work evenings, weekends, overnight shifts, or on-call schedules as business needs require.

Responsibilities

• Audit recurring customer and operational reports for accuracy, completeness, and adherence to service-level expectations; perform manual data entry, corrections, and validation; identify discrepancies and escalate them for investigation and resolution.
• Support report generation and distribution while maintaining audit logs and supporting documentation related to reporting activities.
• Prepare and distribute customer-facing reports, performance updates, and operational summaries; communicate results and updates to internal stakeholders and external customers in a timely, accurate, and professional manner.
• Fulfill manual reporting, shipment research, and customer-specific data requests; support customer-specific operational requirements and service commitments; maintain detailed records of requests and fulfillment activities.
• Monitor escalations received through phone, email, and other channels; assess severity, customer impact, and urgency; follow established SOPs; route issues to the appropriate business owners, operational teams, or leadership stakeholders.
• Provide regular status updates to customers and internal stakeholders until resolution; document escalations, actions, and final outcomes; support incident management during operational disruptions and high-volume events.
• Partner with Operations, Transportation, Network Planning, Quality, Customer Success, and other teams to resolve customer issues; track open items, follow through on timely resolution, and escalate recurring trends, systemic issues, and risks.

Benefits

• Medical, dental, and vision insurance
• Life and short- and long-term disability coverage
• 401(k) retirement savings plan with company match
• Flex vacation in states other than CA, CO, IL, MA, MT, and NE, with accruals up to 96 hours for first year of employment with tenure-based increases up to 160 hours
• Two (2) floating holidays per year
• Paid sick leave
• Six (6) paid company holidays
• Two (2) weeks paid pregnancy disability leave, four (4) weeks paid parental bonding leave
• Additional wellness and employee assistance programs

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED