Custodian of Records, Forensic

PathGroup•Nashville, TN

About The Position

This position performs a range of clerical assignments for maximum efficiency in the office, with the primary function being the organization and maintenance of medical examiner case files. Responsibilities include but are not limited to, accepting subpoenas, preparing correspondence pertaining to case files, database inquiries, receiving and relaying telephone messages, fax transmittals, and general filing. Understanding medical terminology is indicated in this position.

Requirements

High School Diploma
Experience with successfully managing a large volume of case files and records.
Great organizational skills and attention to detail essential.
Working knowledge and understanding of medical terminology
Proficiency in the operation of a desktop computer with database(s)
Accurate spelling and data entry.
Excellent communication skills with phones and visitors.

Responsibilities

Organizes medical examiner case filing system and maintains record files and archives including records off site;
Uploads documents into the case in database and sees that all case materials and documents in the appropriate case file and keeps files current;
Accepts and processes subpoenas, serves as a liaison between the court and doctor, with communication in a timely and accurate manner;
Serves as Custodian of Records;
Complies with requests for copies of records in accordance with policy;
Receives telephone inquiries to the Medical Examiner's Office and routes calls to appropriate personnel as needed;
Forensic database (DIDI) searches for retrieval of information;
Uses TN State Vital Records database for death/birth/marriage documentation searches.
Copies and submits required reports to the District Attorney's Office, Metro Homicide, and the State of Tennessee;
Receives complaints, inquires and requests from the general public, families of decedents, and outside agencies;
Processes postal mail as needed;
Performs related duties as assigned.