Curriculum & Education Program Coordinator

UCSF•San Francisco, CA

3d•$72,000 - $154,600

About The Position

Applies knowledge of curriculum, program requirements, and educational activities to coordinate residency education programming and program-wide curricular activities for the Department of Anesthesia and Perioperative Care. Coordinates and maintains program operations related to didactic scheduling, faculty development activities, and major educational events, including the Anesthesia Education Day (AED) series, graduation, and annual class retreats. Maintains a program-wide view of resident educational activities and curriculum scheduling to identify sequencing, timing, and scheduling considerations and provide guidance to program leadership. Serves as the primary scheduling contact for the PRIMER CA-1 curriculum each summer, coordinating educational activities and schedules across participating faculty, residents, and program stakeholders.

Requirements

Bachelor's degree in related area and / or equivalent experience / training.
A minimum of three (3) years of related experience.
Thorough knowledge of relevant policies and regulatory requirements.
Solid knowledge of graduate medical education/residency program requirements.
Thorough knowledge of the medical education industry.
Thorough knowledge of curriculum development and instructional design principles; demonstrated ability to evaluate curriculum content and advise on sequencing and timing across a multi-year training program.
Demonstrated experience planning and executing large-scale educational events (e.g., retreats, graduation, conferences, career/job fairs), including space reservations, logistics, and vendor/speaker coordination.
Demonstrated experience and documented excellence in oral and written communications skills; ability to work effectively and diplomatically with faculty, program leadership, and residents.
Strong interpersonal and relationship-management skills; ability to support and monitor advising/mentoring relationships and hold stakeholders accountable to program goals.
Excellent organizational skills, analytical ability, and demonstrated attention to detail; ability to manage multiple concurrent scheduling and logistics projects and meet competing deadlines.

Nice To Haves

Master's degree in related area.
Experience with, or demonstrated ability to quickly learn, scheduling and educational program software and platforms.

Responsibilities

Plans, executes the logistics, and monitors budgets for program social events and / or educational activities, which include but are not limited to: recruitment; orientation; graduation; resident wellbeing activities; conferences; and simulation and / or other assessment activities. May lead workshops and/or information sessions for learners, faculty, and staff.
Reserves and coordinates classroom and meeting space for AED sessions and other lecture, workshop, and simulation events.
Plans and executes the department’s annual resident graduation and the annual Intern, CA-1, and CA-2 class retreats, and coordinating logistics, communications, schedules, resident wellbeing activities
Leads the UCSF Anesthesia Passport Recruitment Program, including the Ambassador Program, online resident recruitment social hours, special interest group (SIG) nights, the open house, second looks, and other recruitment activities to recruit incoming residents.
Schedules faculty for the twice-monthly AED series, run separately for each resident cohort (CA-1, CA-2, CA-3) so that all residents are covered across the two sessions.
Ensures faculty scheduled for sessions are free from clinical work and works with the clinical schedulers to ensure OR coverage.
Reviews session content with the faculty curriculum director in advance of each series, and monitors program delivery to ensure consistency and educational quality across both days.
Administers the resident advisor/mentor program for all residents, ensuring meetings are scheduled and occurring on a regular basis. Proactively follows up with advisors and advisees to ensure program expectations and meeting goals are met, and escalates unresolved issues to program leadership for appropriate action.
Serves as point person for learners, which may include prospective health professions education program candidates; current health professions education learners; and all other stakeholders. Answers questions and disseminates program information. Resolves ad hoc issues relative to program learners. Advises learners on planning, initiation, and completion of their studies. Communicates clinical learning opportunities and curriculum requirements and effectively communicates information about learners' program choices.
Serves as the primary contact for scheduling all lectures, workshops, and simulation sessions for the PRIMER CA-1 curriculum, delivered each summer to incoming CA-1 residents.
Manages program files and data, which may include individual learner files as well as program accreditation documentation in accordance with relevant regulatory and University policies. Creates reports to ensure accuracy and completeness of data.
Tracks and updates the content of residents' electronic files to ensure documentation is current and complete.
Monitors and tracks resident caselog data for compliance with program and ACGME requirements, and manages appointment paperwork for the program.
Monitors learner files as well as program documentation and policy to ensure compliance with established and evolving standards. Develops and maintains program processes for documentation to meet regulatory requirements.
Manages the end-to-end process for our visiting observership program, including reviewing applications, acceptance, registration, and enrollment processes to ensure compliance with departmental, UC Health, School of Medicine, and University policies and procedures.
Reviews and verifies eligibility and required documentation (e.g., prerequisites, health insurance, malpractice insurance, HIPAA) and ensures compliance with applicable rules and regulations.
Oversees acceptance of visiting observers into the program and manages the registration and enrollment process.
Advises program directors, faculty, and administrators visiting observer policies, eligibility requirements, responsibilities, and compliance standards to support consistent application of program requirements
Analyzes a wide range of educational issues and applies project management principles and practices to achieve results in academic setting. May work with matrixed teams of professionals and key stakeholders to deliver effective results.
Maintains a comprehensive,program-wide view of resident learning activities across the curriculum advises program leadership on curriculum content, sequencing, and timing across the residency.
Sets up and organizes faculty development sessions focused on teaching and learning, helping faculty build skills for instructing and evaluating residents.