CUNY Administrative Assistant Level 1 - Mathematics

City University of New York•Brooklyn, NY

36d

About The Position

This position has responsibility for the operation of a major administrative College activity, or difficult administrative and secretarial work in an office with College-wide responsibilities, or in an unusually complex academic department. May perform duties described under the lower title, CUNY Office Assistant (04802). Persons in this position are accountable for rendering quality services in a respectful, courteous and professional manner. In the University's multicultural environment, incumbents provide consistent assistance to everyone. A CUNY Administrative Assistant position will be assigned to either Level 1 or Level 2. A position assigned to Level 1, with wide latitude for the exercise of independent initiative and judgment, performs office or secretarial work in various units, following relevant departmental, College, and University procedures. A position assigned to Level 2, with wide latitude for the exercise of independent initiative and judgment, performs very complex administrative or supervisory work; may work with other College units to complete significant administrative functions (e.g., payroll, facilities, personnel, budget, records, security, etc.). This position is in CUNY's Classified Civil Service. The full specification is available on our web site at http://www.cuny.edu/about/administration/offices/ohrm/hros/classification/ccsjobs.html OPEN ONLY TO CURRENT CUNY EMPLOYEES WITH PERMANENT STATUS AS CUNY OFFICE ASSISTANT III OR IV OR CUNY ADMINISTRATIVE ASSISTANT New York City College of Technology (City Tech) of the City University of New York (CUNY), a comprehensive college in downtown Brooklyn, invites applications for a CUNY Administrative Assistant in the Mathematics department, which is housed in the School of Arts and Sciences. This position will be in provisional status. Continued employment is contingent upon taking and passing a civil service examination when it is offered by CUNY. The Mathematics Department offers three degree programs: an associate degree program (AS) in Computer Science, a baccalaureate degree program (BS) in Applied Mathematics, and a baccalaureate degree program (BS) in Mathematics Education. In addition to the General Duties, and reporting to the Chair, the Administrative Assistant will: + Serve as department secretary, and provide information to students regarding department, college, and university regulations. + Assist faculty and students with completing forms, locating records, and direct them for further assistance as needed. + Train and supervise student aides. + Assist the Chair to establish task priorities for the department, and help to keep the busy and complex office organized. + Draft routine and complex correspondence for the Chair, help improve and maintain record-keeping systems, and assist with producing statistical reports.With Chair approval, make improvements to Math department forms. + Assist with maintaining budgets, make petty cash purchases, and keep records. + Verify student transcripts, and record grades and grade changes. + Develop new and efficient methods for handling faculty and student files. + Communicate with faculty to maintain lists of required textbooks. + Assist with scheduling special exams for students. + Communicate with the college WebMaster to update information on the department website. + Communicate with staff to collect required paperwork. + Reserve classrooms and equipment as needed by the department faculty.

Requirements

Permanent status as a CUNY Office Assistant at Assignment Level 1 (Pay Level 3) or Assignment Level 2 (Pay Level 4).
Candidates must take and pass a job-related Civil Service Examination that measures critical competencies for the position.
Candidates must undergo a background check, including a fingerprint screening and a verification of their education and work history.
Candidates must demonstrate technical competence in using job-related software (e.g., word processing or other).

Responsibilities

Serve as department secretary, and provide information to students regarding department, college, and university regulations.
Assist faculty and students with completing forms, locating records, and direct them for further assistance as needed.
Train and supervise student aides.
Assist the Chair to establish task priorities for the department, and help to keep the busy and complex office organized.
Draft routine and complex correspondence for the Chair, help improve and maintain record-keeping systems, and assist with producing statistical reports.With Chair approval, make improvements to Math department forms.
Assist with maintaining budgets, make petty cash purchases, and keep records.
Verify student transcripts, and record grades and grade changes.
Develop new and efficient methods for handling faculty and student files.
Communicate with faculty to maintain lists of required textbooks.
Assist with scheduling special exams for students.
Communicate with the college WebMaster to update information on the department website.
Communicate with staff to collect required paperwork.
Reserve classrooms and equipment as needed by the department faculty.

Benefits

CUNY offers a comprehensive benefits package to employees and eligible dependents based on job title and classification.
Employees are also offered pension and Tax-Deferred Savings Plans.
Part-time employees must meet a weekly or semester work hour criteria to be eligible for health benefits.
Health benefits are also extended to retirees who meet the eligibility criteria.

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