Cultural Resources Logistics Coordinator

Stantec • Richmond, VA

1d

About The Position

Stantec is seeking an organized, collaborative Cultural Resources Logistics Coordinator to support cultural resources teams throughout the Mid-Atlantic region. The role combines operational and logistical coordination with billable project support, with approximately 50% of the position focused on administrative and coordination responsibilities and 50% on billable cultural resources project work. The coordinator will centralize staffing, vehicle, travel, equipment, and field logistics in support of Field Directors, Task Managers, and Project Managers, helping improve visibility of staff availability and deploy shared resources efficiently as project needs change. The preferred location is Stantec’s Richmond, Virginia office, where regular in-person presence is preferred. Travel to project sites, client locations, and other Stantec offices may be required.

The position supports cultural resources field and office work, including archaeological and historic architectural fieldwork, research, artifact and collections workflows, and utility locate coordination. The employee is expected to promote Stantec’s Health, Safety, Security, and Environment culture and support safe execution of office and field activities. Other duties, responsibilities, and activities may be assigned or changed at any time with or without notice.

The typical office environment involves working with computers and remaining sedentary for long periods. Field assignments may involve inclement weather, travel, uneven terrain, and lifting or moving equipment up to 50 pounds.

Requirements

• High school diploma required.
• Strong organization, prioritization, communication, collaboration, and problem-solving skills.
• Ability to coordinate multiple priorities, schedules, and logistical requirements across large teams and concurrent projects in a fast-paced environment.
• Proficiency with Microsoft Office, particularly Excel, Teams, SharePoint, and Outlook.
• Ability to maintain accurate records, prepare clear status summaries, and use scheduling tools and dashboards effectively.
• Strong written and verbal communication skills and a service-oriented approach to supporting project teams.
• Ability to work independently, exercise sound judgment, and adapt to rapidly changing project schedules.
• Valid driver’s license and a good driving record.

Nice To Haves

• Bachelor’s degree in a related field.
• Experience in cultural resources management, archaeology, historic preservation, or environmental consulting.
• Experience coordinating staffing, travel, schedules, vehicles, equipment, or project logistics.
• Experience with GIS, ArcGIS Online, cultural resources research, artifact processing, or laboratory workflows.
• Experience supporting multi-state or multi-office project teams.

Responsibilities

• Coordinate weekly and long-range staff assignments, tracking availability, planned leave, training, utilization, and forecasted project needs.
• Partner with Project Managers and technical leads to identify staffing needs, resolve conflicts, balance workloads, and communicate assignment changes.
• Schedule and track company vehicles and field equipment, including maintenance needs, assignments, inventories, and availability.
• Coordinate lodging, travel planning, field mobilization, per diem information, and project-specific logistical requirements.
• Prepare and distribute weekly staffing and logistics summaries; maintain scheduling systems, dashboards, calendars, and resource databases.
• Support managers with workload forecasting, resource planning, and coordination among staff, field leads, and project teams.
• Support archaeological and historic architectural fieldwork as appropriate, including survey, monitoring, site documentation, preparation of architectural survey materials, research, and cemetery identification and documentation.
• Support artifact processing, cataloging, collections organization, laboratory summaries, inventory management, and data entry.
• Initiate and track 811 utility locate requests and coordinate updates with Project Managers and field leads.
• Conduct archival, historic, deed, and background research and assist with cultural resources desktop reviews.
• Promote Stantec’s Health, Safety, Security, and Environment culture and support safe execution of office and field activities.

What This Job Offers

• Job Type: Full-time
• Education Level: High school or GED