Cultural Affairs Supervisor

City of Santa Monica•Santa Monica, CA

10d•Onsite

About The Position

Plans, develops, coordinates and promotes cultural arts and community programs and activities. Administers one or more cultural and community arts program areas that include City grant programs to non-profit organizations and artists, planning and coordination of cultural and community events, management of cultural and community facilities and spaces, and public art coordination. Procures, supervises, assigns and reviews the work of staff and/or consultants responsible for the implementation of assigned cultural arts programs.

Requirements

Knowledge of: Cultural policy, standards, practices and issues
Principles of cultural arts program development for diverse communities
Visual, performing, literary and design arts fields
Supervisory principles and practices
Community outreach and marketing strategies
Principles and practices of budgeting, including basic bookkeeping and accounting procedures
Principles and practices of program and event scheduling and booking
Complaint resolution techniques
Effective customer service techniques
Principles of employee supervision
Principles of report writing
Management and Programming of Cultural and Community Facilities: Principles of facility operations
Principles and practices cultural and art event production of varying sizes and scopes for the community
Sound systems and theatrical lighting systems
Public safety and emergency response
Laws and regulations governing public assembly
Grants/Special Events: Principles of applying for and managing grants programs
Principles of grants reporting
Principles of special event planning, production and marketing
Public Art: Public art project management standards and practices
Artist selection procedures
Collection management and conservation standards and practices
Ability to: Communicate effectively, both orally and in writing
Establish and maintain effective and cooperative working relationship with a wide variety of people including cultural groups, youth, volunteers, co-workers, contractors, vendors, and the general public
Negotiate contracts
Analyze and solve problems independently and in a timely manner
Work within tight, frequently changing, and multiple deadlines
Develop, recommend, and implement policies, procedures and regulations
Develop cultural/arts programming
Design and develop a variety of promotional and informational materials
Supervise and train direct-service program staff
Prepare and maintain accurate program records
Work independently and as a member of a team
Perform mathematical computations
Provide effective customer service
Skill in: Event facilitation
Working effectively with a wide range of individuals and organizations, including artists and youth
The use of personal computers and applicable software applications
Option A Education: Graduation from an accredited college or university with a bachelor’s degree in public administration, arts management, theatrical production, or a closely related field. Experience: Three years of recent, paid work experience delivering arts and cultural programs. Experience must have included program management, application processing, and the preparation and maintenance of financial records. At least two years of the recent, paid experience must have included supervisory responsibilities OR one year of leading and coordinating the work of others and successful completion of the City of Santa Monica’s Pre-Supervisory Academy at the time of application.
Option B Education: Graduation from an accredited college or university with a bachelor’s degree. Experience: Four years of recent, paid work experience delivering arts and cultural programs. Experience must have included program management, application processing, and the preparation and maintenance of financial records. At least two years of the recent, paid experience must have included supervisory responsibilities OR one year of leading and coordinating the work of others and successful completion of the City of Santa Monica’s Pre-Supervisory Academy at the time of application.
Option C Education: Graduation from an accredited college or university with an associate degree. Experience: Six years of recent, paid work experience delivering arts and cultural programs. Experience must have included program management, application processing, and the preparation and maintenance of financial records. At least two years of the recent, paid experience must have included supervisory responsibilities OR one year of leading and coordinating the work of others and successful completion of the City of Santa Monica’s Pre-Supervisory Academy at the time of application.
Option D Education: Graduation from high school or evidence of equivalent educational proficiency. Experience: Eight years of recent, paid work experience delivering arts and cultural programs. Experience must have included program management, application processing, and the preparation and maintenance of financial records. At least two years of the recent, paid experience must have included supervisory responsibilities OR one year of leading and coordinating the work of others and successful completion of the City of Santa Monica’s Pre-Supervisory Academy at the time of application.
Ability to obtain and maintain a valid class C driver license or the ability to utilize an alternative method of transportation when needed to carry out job-related essential functions.

Nice To Haves

Successful completion of the City of Santa Monica’s Pre-Supervisory Academy at the time of application.

Responsibilities

Proposes, organizes, schedules, and supervises activities of one or more cultural and community program area(s), including: staffing, facility management , technical and administrative functions, relations with cultural organizations and the general public.
Acts as a resource to the Cultural Affairs Manager on issues related to assigned program area(s).
Keeps abreast of cultural trends and develops programs and activities accordingly.
Identifies new programming opportunities and explores potential resources for assigned program area(s).
Develops and implements community outreach strategies for assigned program area(s).
Prepares public information and promotional materials, including brochures and pamphlets, website content, social media posts, etc.
Makes outreach presentations to cultural organizations, community groups and residents to gather support and encourage community participation in the City’s arts and culture programming.
Selects, trains, schedules and supervises assigned staff as well as consultants and volunteers.
Prepares and administers program budgets and makes recommendations on budgeting needs as they relate to assigned program area(s).
Prepares and administers RFPs/RFQs, including panel reviews and developing scopes of work.
Serves as a resource for department and City staff, public and private agencies, grantees, consultants, and the community by responding to inquiries and concerns, and interpreting policies, rules, and regulations regarding the assigned program area(s).
Participates in the development, distribution, and review of participant satisfaction surveys.
Receives, researches, and resolves complaints by program participants and the public.
Serves as a liaison to the Arts Commission and other arts committees, as assigned.
Prepares agendas, gathers and distributes information, and submits minutes.
Ensures that all consultants comply with any related City, State and County rules and regulations.
Ensures that safety requirements are met and followed.
Responds to and solves a variety of emergency situations related to arts and cultural programming and events.
Supervises program area(s) activities, maintains records, analyzes information and data, and formulates a variety of recommendations and reports.
Works with the staff to issue contracts and permits, obtain and review insurance documentation, and monitor contract compliance.
Prepares correspondence and completes a variety of forms and applications.
Participates in the development of long-range plans and objectives of the Cultural Affairs Division.
Performs other related duties, as assigned.