Credit Assistant

Blue Water Rail Services•Missoula, MT

3d•Onsite

About The Position

This is an excellent opportunity for a driven and experienced credit professional seeking to grow within a dynamic heavy equipment dealership environment. The role is ideal for someone with strong accounts receivable and credit experience. The successful candidate will support daily credit and collections operations while gaining exposure to advanced functions such as job-based billing, lien processes, and commercial credit evaluation. This position offers a clear path for growth within the credit function for a high-performing individual.

Requirements

Highly motivated, detail-oriented, and able to thrive in a fast-paced, transaction-heavy environment
Strong analytical and problem-solving skills, with the ability to evaluate financial and account data
Ability to exercise sound judgment, discretion, and confidentiality
Excellent customer service and relationship management skills
Strong organizational and time management skills with the ability to handle multiple accounts and priorities
Effective verbal and written communication skills
Proactive mindset with interest in process improvement and operational efficiency
Ability to collaborate across departments (sales, parts, service) and work with all levels of the organization
Demonstrated leadership potential and desire to grow within a credit function
Associate or bachelor’s degree
Minimum 3-6+ years of experience in accounts receivable, credit and collections
Advanced proficiency in Microsoft Office (especially Excel) and experience with ERP systems

Responsibilities

Demonstrate Modern Machinery’s core values and promote the mission and vision of the company.
Follow all company policies and regulations for safe work procedures and contribute to the achievement of company safety goals.
Manage high-volume collections (5–6 hours daily) with a professional, relationship-focused approach, particularly with large and complex customer accounts
Apply daily cash receipts accurately, including payments tied to specific parts and equipment purchases, rentals, and service work
Process credit applications and evaluate customer creditworthiness, recommend and establish credit limits
Monitor account aging and identify trends, potential risks, and escalation needs
Process account adjustments, credits, and rebills as needed
Maintain and track customer sales tax exemption certificates
Support job-based credit tracking, including monitoring payments
Assist with Notice of Intent filings, lien rights, and waivers to protect company interests
Coordinate with sales and operations teams to manage credit exposure on large equipment deals, rentals, and service contracts
Understand and support financing structures common in the equipment industry (progress billing, lease/loan structures, etc.)
Maintain credit card merchant accounts, including preauthorization’s and account setup
Respond to chargeback notifications and assist in resolution
Assist with month-end close, including statements, aging reports (including 90+ day analysis), and reporting
Participate in bad debt reviews and assist with year-end audit requirements
Assist in evaluating and improving credit policies and procedures to optimize cash flow and minimize risk in a high-value equipment environment
Support credit analysis efforts, including review of financial statements and payment histories for larger accounts
Collaborate with leadership to strengthen credit controls, reporting, and cross-department communication
Prepare and submit documentation to third-party collection agencies
Assist with lien filings, Notice of Intent submissions, and bankruptcy claims
Support resolution of complex delinquent accounts

Benefits

Medical, Dental, Vision, and Prescription Insurance
Health Savings Account
401k/Roth Retirement Savings Plan with Company Match
Participation in Annual Profit-Sharing Plan
Paid Time Off (Vacation, Sick, Holiday, Bereavement & Parental Leave)
Gym Membership Reimbursement Program
Family Scholarship Program
Employee Assistance Program
Virtual Mental Health & Tele Medicine Benefit
Company Paid Life Insurance & Disability Benefits
Additional Supplemental Insurance (Term Life, Accident & Critical Illness and Voluntary Vision)