Creative Coordinator

NBCUniversal•Universal City, CA

1d•Hybrid

About The Position

The Creative Coordinator is a vital member of the Creative Advertising department, supporting the management of A/V, print, and digital campaigns for Universal Pictures’ theatrical releases. Working as part of a dynamic and collaborative team, the Coordinator will report to the EVP of Creative Advertising and partner closely with colleagues across the department. This role will play a key part in supporting both domestic and global teams, helping ensure projects and deliverables are executed in a timely and efficient manner.

Requirements

2+ years of experience using Microsoft Word, Excel, and PowerPoint
Willingness to work extended hours and overtime, including weekends, with little notice
4-year college degree, preferably in film, marketing/business, or communications

Nice To Haves

Administrative experience working in the entertainment industry, especially at a Creative Agency or Entertainment Marketing company/studio
Prior experience in advertising or marketing is a plus
Professional and polished phone demeanor
Excellent written and verbal communication skills, with strong organizational abilities, attention to detail, and follow-through
Demonstrated ability to take initiative and work proactively
Ability to manage multiple priorities and handle a fast-paced environment
Strong work ethic, dependable, and solutions-oriented
Ability to work both independently and collaboratively as part of a team

Responsibilities

Provide administrative support, including but not limited to calendar management, scheduling, travel and expense coordination, and invoice processing
Organize A/V and print advertising materials from early development through multiple revision and final delivery stages
Prepare creative materials for meetings, including A/V transcripts, print-ready PDFs, and other assets needed both in advance and on short notice
Ensure timely purchase order processing and track overall budget spend
Organize and maintain digital assets, including QuickTimes, PDFs, and other creative files
Coordinate with the Creative Operations team on all A/V dubbing requests
Handle confidential materials related to unreleased films, adhering strictly to security protocols
Distribute creative materials internally and to external partners
Communicate efficiently across platforms, including email, Microsoft Teams, and Google Workspace
Collaborate with the dub room to share materials with external agencies and vendors
Maintain records of filmmaker and executive correspondence
Manage multiple projects simultaneously, prioritizing based on deadlines and workflow needs