Craft Onboarding Associate

Matrix Service Company•Tulsa, OK

17h•Onsite

About The Position

The Craft Onboarding Associate is part of the Talent Acquisition team and is primarily responsible for entering and maintaining data in the HR system, with a focus on data integrity and accuracy. Additionally, supports operations and HR personnel with tracking/coordinating all necessary employee onboarding activities for craft employees, including substance abuse testing, background checks, medical testing, and other post-offer/pre-employment/pre-access activities. This position is located in the Tulsa, OK office.

Requirements

2+ years office/administrative support experience, including experience with high volumes of data entry
Excellent computer skills, including MS Word, Excel, and Outlook
Excellent attention to detail and accuracy a must
Must have the ability to prioritize work, work under pressure and meet deadlines
Strong communication skills and excellent customer service orientation
Strong problem-solving skills
Ability to maintain confidentiality a must
Applicants must be currently authorized to work in the United States on a full-time basis.

Nice To Haves

Previous experience in an HR shared services environment preferred
Previous HRIS database experience preferred
Ability to work overtime, including occasional evenings and weekends, as needed

Responsibilities

Actively supports the Company’s commitment to safety and its “Core Values”
Represents the Company at all times with high moral standards while adhering to the Company’s “Code of Business Conduct and Ethics”
Enters and maintains data in the HR system related to applicants, new hires, employee changes and terminations, ensuring the highest level of data quality, integrity, and accuracy
Collects, processes, and electronically files all associated HR documentation per established procedures, to include documents related to applicants, employee changes/updates, policy documents and terminations
Supports operations and HR personnel by tracking and coordinating all onboarding activities for large groups of craft employees, ensuring timely completion of project‑specific preboarding requirements including substance abuse testing, background checks, medical evaluations, training materials, and other post‑offer/pre‑employment/pre‑access tasks
Conducts regular internal audits related to ensuring data accuracy within the HRIS, as needed
Responds to HR system-related inquiries from internal customers
Supports HRIS/HR operations by assisting with testing and troubleshooting of HRIS system and modules
Assists with HR special projects on an ongoing basis, as requested
Performs other responsibilities, as directed