Courtroom Specialist

MCJC•Dayton, OH

12d•Onsite

About The Position

Performs clerical tasks related to the electronic preparation, processing and journalizing of court entries, orders, legal service, and physical filing of case files / documents. Employees assigned to this classification may be assigned other areas of responsibility, and required to assist in performance of other Court Services’ responsibilities at the discretion of the Director of Court Services, including the support of daily responsibilities of the Case Management Office and Clerk’s Office. Understands general legal requirements and case processes within Juvenile Court jurisdiction. In this position, you are an At-Will Employee serving at the pleasure of the Administrative Judge.

Requirements

Basic legal terminology and terminology specific to juvenile, civil, and criminal law
Court procedures and process
General office practices
Data entry with special emphasis on use of JCS (case management system) and Word
Ability to generally evaluate and understand legal terminology
Type a minimum of 50 words / minute accurately
Use consistent grammar and accurately spell
Listen to dictation / live testimony and accurately record in a case management system during a hearing on the record
Ability to work efficiently in Word / Exchange
Arrange items in numerical, alphabetical chronological and subject order
Timely manage deadlines for completion
Operation of computer and specific programs for efficient production of entries
Data entry
Categorizing information
General typing
Application of job software programs
Proofing and correcting inputting errors / scanned documents
Multi-task - listening / typing
Ability to analyze legal documents and live testimony for accurate entry preparation
Proficient in use of Word and the Juvenile Court System (JCS)
Ability to document identity and employment eligibility within three (3) days of original appointment as a condition of employment in compliance with Immigration Reform and Control Act requirements.

Nice To Haves

Associates degree

Responsibilities

Enters case data into computer, proofreads and edits as needed.
Completes entries based upon input from the Judge and / or Magistrate presiding over hearings including financial and employment information for child support order purposes; schedules administrative items for hearing, completes administrative paperwork and entries; distributes entries and perfects service on parties and records in the Court docket; identifies forms necessary to complete entries and orders; provides notice to appropriate agency representatives, attorneys and public.
Reviews incoming documentation to assure applicable requirements are met.
Tracks case plans and other items required for the court / hearing; calls parties to courtroom, and assists in physical movement throughout the facility.
Manages mass dockets; supports completion of required reports including Ohio Supreme Court Report, PPTG, BMV, IV-D, physical DYS or Supreme Court file inventories, grandparent filing review, and any others as identified.
Sorts data and organizes entries, orders, case documents and other material into numerical, alphabetical, chronological or subject order.
Reviews legal documents for completeness and appropriate information.
Prepares warrants / capiases as ordered in the Court case management system and provides appropriate hard copies, including defendant demographics for law enforcement to serve.
Prepares case files and closes cases following final disposition hearing.
Answers telephone, provides appropriate information, takes messages; communicates using email, fax, telephone, mail and in person.
Records, affixes Court seal and time-stamp, electronically logs case identification information.
Makes certified copies.
Prepares mailing of court documents according to office procedure.
Assigned to evening, weekend, and holiday dockets with coverage rotation.
Other duties as assigned.