Courtroom Judicial Assistant (41-4024; 41-4141) Fairbanks

State of Alaska•Fairbanks, AK

1d•$12•Onsite

About The Position

The Alaska Court System is looking for highly dependable individuals to become a Courtroom Judicial Assistant (salary range 12) for the In-Court or Jury Departments. The mission of the Alaska Court System is to provide an accessible and impartial forum for the just resolution of all cases that come before it, and to decide such cases in accordance with the law, expeditiously and with integrity. The Fairbanks Trial Court is a dynamic team where customer service is our priority. Your success as an employee is our success as an organization. We will receive on-the-job training, on-going support, respect, and fairness. We are a court family.

Requirements

Graduation from high school or completion of a General Education Development (GED) certificate
One year of office clerical experience
Ability to keyboard at least 40 words per minute (net)
Keyboarding certification dated within one year showing a keyboarding speed of at least 40 words per minute (net)
Post-secondary transcripts, if using education to meet minimum qualifications
A list of three (3) professional references who have had supervisory authority over you, including your most recent supervisor, along with their daytime contact phone numbers and email addresses.

Nice To Haves

Applicants transferring from another State of Alaska agency may receive consideration for advance step placement.
Applicants with prior legal work experience or education in the legal field may receive consideration for advance step placement.

Responsibilities

Provide advanced clerical support to the judicial officer in the courtroom.
Prepare the courtroom for daily proceedings, ensuring necessary case files or supplies are available, opening all computer applications, performing microphone tests, and preparing the jury room if required.
Prepare logs/tag reports and other forms used in the courtroom.
Make sure all parties are present and connect telephonic or video parties, if necessary.
Closely monitor the recording systems at all times during proceedings.
Prepare and distribute court orders and judgments in the courtroom.
Calendar future court hearings and result hearings.
Maintain witness lists and exhibit lists.
Data entry for case management.
Process documents in the electronic file system.
Secure the courtroom and any exhibits at the end of the day.
Docketing non-motion paperwork filed in open court into CourtView and correctly processing and distributing files and paperwork when hearings are complete.
Serve as an In-Court Clerk, a Courtroom Case Manager, and a Jury / Criminal Case Manager.
Perform case management duties involving highly complex clerical and/or technical tasks in and out of the courtroom.
Print and post daily courtroom calendar.
Swear in parties, witnesses, third-party custodians.
Process jury questionnaires following court rules and bulletins to qualify jurors for service.
Set-up and check-in grand and trial jurors.
Enter daily time and attendance for juror payments, and process certificates of attendance.
Process indictments, assign judges to felony cases, set up trial dates, and calendar call dates for defendants indicted by a grand jury.
Provide customer service to attorneys, judges, and the general public.
Act as back-up jury clerk and local transcript facilitator when needed.
Coordinate courtroom and jury room for non-court proceedings and visiting judges.