Courtroom Clerk (Judicial Asssitant)
About The Position
The Oregon Judicial Department (OJD) serves the public, and the people we serve may be facing challenging life circumstances, high levels of stress, or confusion about their next steps. The work you will do in this role affects members of our community who come to the court to have their cases resolved. We need people who want to impact their communities, value OJD’s efforts to remove barriers to access justice services, and welcome interacting with the public. We are committed to building a diverse, inclusive team and encourage candidates of all backgrounds to apply. We consider relevant work experience, education, and any transferable skills and abilities that may meet our qualifications or the skills and attributes we need for this position. We welcome all candidates who are inspired by our work and mission.
Requirements
- High school diploma or equivalent.
- At least three (3) or more years of responsible experience in a moderately complex office or business setting involving the processing of financial, administrative, or legal documents.
- Experience performing a variety of clerical or administrative support tasks with strict deadlines in a busy business or professional setting.
- Experience maintaining accuracy despite frequent interruptions or distracting surroundings.
- Experience using a computer and different applications to accomplish a variety of tasks that involve data entry, looking up accounts or cases, scheduling events in electronic calendars, and updating information.
- Experience providing customer service to a variety of individuals in challenging circumstances.
- Experience and skill in writing and reviewing documents for accuracy and completeness.
Nice To Haves
- Bilingual skills (includes ASL) if you can pass a skills test and are assigned to use those skills on the job.
Responsibilities
- Support the judge by preparing judgments, orders, and forms.
- Record court proceedings, monitor the recording system, and create detailed log notes.
- Manage court exhibits.
- Prepare the courtroom and the jury room.
- Set up conference calls.
- Troubleshoot technical issues with recording equipment, multimedia systems, and assisted listening devices.
- Prepare jury seating charts.
- Track juror attendance.
- Swear in jurors and witnesses.
- Provide safety instructions in the event of an emergency.
- Draft, prepare, and process a variety of documents including correspondence, opinions, decisions, judgments, notices, jury instructions, court orders, pleadings, and verdicts.
- Answer phone calls.
- Maintain calendars.
- Schedule proceedings.
- Send mass mailings.
- Conduct research for the judge, attorneys, state agencies, law enforcement agencies, and pro se litigants on topics such as financial data, case management and tracking, and pending warrants.
- Assigned tasks may be changed to accommodate workload and organizational needs.
Benefits
- 95% to 99% of medical insurance premiums for full-time employees, including mental health coverage.
- 10 paid holidays, 2 floating holidays, 3 personal business days, separate sick and vacation paid leaves (prorated for part-time employees).
- Optional insurances and flexible spending plans.
- 5% allowance for bilingual skills (includes ASL) if you can pass a skills test and are assigned to use those skills on the job.
- Potentially eligible for a 5% annual increase.
- Public Service Loan Forgiveness program eligibility.
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
High school or GED
