Courtroom Assistant - Classified

Maricopa County•Phoenix, AZ

1d•Hybrid

About The Position

The Courtroom Assistant - Classified provides coordination of courtroom proceedings and performs a variety of specialized legal clerical support duties related to the high volume, fast-paced operations of Civil Court divisions. The primary focus of this position will be to support the Judicial Staff Trainer while also providing assistance with the intake of documents and ensure hearing readiness in Civil Commissioner divisions. This position may require travel to court locations.

Requirements

High School diploma or GED
Three (3) years of progressively responsible administrative experience or other job-related experience OR Combined Education And Experience Qualifications: Post-secondary education may substitute for the experience requirement on a year-for-year basis
Must possess and maintain a valid Arizona Driver’s License at the time of hire.

Nice To Haves

Bilingual skills in Spanish/English
Experience within a courtroom environment; maintaining order and integrity of the court process

Responsibilities

Prepares files, calendars, reports, trackers, and other materials used to support Civil Department courtroom operations, case flow management, training, and division readiness.
Reviews case information, court records, dashboards, Cal-Actis, data integrity reports, SSRS reports, and other case flow management reports to identify missing information, data entry issues, stalled cases, or matters requiring further review or action.
Processes reports to ensure cases are being managed and cash flow management meets established statutory, rule, and departmental timelines, including Cal-Actis and other Civil Department case flow reports.
Maintains and updates SharePoint sites, trackers, schedules, training materials, manuals, calendars, and other department resources used to support Civil Department operations and training.
Communicates with Judicial Officers, Judicial Assistants, Courtroom Assistants, court staff, and Civil Department Administration regarding case flow reports, data issues, training needs, division support, and operational follow-up.
Aids parties connecting virtually, telephonically, and in person to courtroom proceedings, and assists with courtroom readiness, hearing support, trial preparation, and division coverage as needed.
Interacts directly with the public, jurors, attorneys, case managers, court staff, outside agency staff, court interpreters, MCSO deputies, court security, and other justice partners.
Assists litigants, witnesses, attorneys, jurors, Judicial Officers, and court staff during proceedings, including support for courtroom technology, exhibits, electronic presentations, and jury-related processes.
Prepares, monitors, and troubleshoots courtroom and hearing technology, including digital recording equipment, white noise equipment, electronic presentation equipment, virtual appearance technology, Case Center, the Jury Selection Portal, and related systems.
Supports jury-related processes, including the Jury Selection Portal, electronic jury questionnaires, remote jury questionnaire procedures, and in-person voir dire support.
Assists with Case Center support, training, implementation, and follow-up for Civil Department judicial divisions and staff.
Assists with Civil Department training efforts, including rotation training, onboarding support, training material preparation, manual and document assembly, SharePoint updates, room and equipment preparation, and follow-up support for judicial division staff.
Supports Civil Department training programs and meetings, including Brown Bag training sessions, election-related preparation, training logistics, presentation materials, attendance tracking, and staff communication.
Utilizes court database systems, automated case management tracking systems, icis, eFile, SharePoint, Adobe, Microsoft Office, and other approved applications to enter, retrieve, review, organize, maintain, and communicate case and department information.
Coordinates with court departments and support services to assist judicial division staff with access, software, equipment, technical support, service requests, and other operational needs.
Works collaboratively with other divisions to provide backup coverage, training support, courtroom assistance, and operational support during periods of transition, increased workload, emergency situations, or department need.
Provides back-up coverage of Judicial Assistant, Courtroom Assistant, and related division support duties at the direction of Civil Department Administration.