Court Services Officer Trainee - Civil

New Jersey Courts•Newark, NJ

2d•Hybrid

About The Position

The New Jersey Judiciary, an 8500-member strong team, operates with high standards of independence, integrity, fairness, and quality service. This role offers meaningful work that makes a difference in the lives of the public served, contributing to building public trust and confidence in the court system. The work involves various aspects of the court system, from courtrooms to administrative offices and IT. The Judiciary honors the dignity and individualism of each member while fostering professionalism and continuous improvement. The Essex Vicinage is seeking an individual with excellent analytical, customer service, and case management skills to work under the direction of the Civil Division Manager and other supervisory personnel. This position may be used to fill additional vacancies within five months of the closing date. The selected individual will be responsible for case management from docketing through disposition, analyzing, monitoring, and processing cases according to court rules, working with judges and team leaders to set priorities, creating and maintaining trial calendars, organizing work for efficiency, screening cases for dispute resolution programs, viewing cases for discovery and case management needs, monitoring compliance with deadlines and orders, responding to inquiries, conducting pre-court conferences, tracking backlog cases and statistics, and assisting with court technology needs. Exceptional customer service to diverse court users is expected. A Court Services Officer Trainee will receive on-the-job training in case management procedures and assist with case management, scheduling, trial preparation, and other related tasks. Additionally, the Trainee will prepare reports, respond to inquiries, and perform other duties as required. The Judiciary currently offers a hybrid work schedule, and this position may qualify for up to 2 days of remote work, requiring high-speed home internet access. Regular and predictable physical presence at the worksite is essential.

Requirements

Graduation from an accredited college or university with a bachelor's degree
Appointees who successfully complete the twelve-month training period will be eligible for advancement to the Court Services Officer 1 title.
Appointee will be required to possess a driver's license valid in New Jersey only if the operation of a vehicle is necessary to perform essential duties of the position.
Selected candidate must be authorized to work in the US according to Department of Homeland Security, US Citizenship and Immigration Services regulations.
Newly hired employees must agree to a thorough background check that will include fingerprinting.
All persons newly hired by the Judiciary within one year must establish, and then maintain, principal residence in the State of New Jersey.
Applicants must complete the work experience and education sections and attach any required documents.
Applications must describe all relevant work experience in detail, beginning with your current or most recent job, including military service (indicate rank), internships and job-related volunteer work, if applicable.
Use a separate section to describe each position.
Applicants who indicate "see resume" or enter their initials to acknowledge that they have skipped the Work History and Education sections will not be considered, unless they do not possess any education history or work experience.
Only applicants that follow the application instructions and submit completed applications will be considered.

Nice To Haves

Submission of a cover letter preferred but not required.

Responsibilities

Management of cases: docketing through disposition
Analyzing, monitoring, and processing cases in accordance with court rules and established practices
Working with judges and team leaders to set priorities
Creating and maintaining credible trial calendars
Organizing work to ensure efficiency
Screening cases for possible referral to a complementary dispute resolution program
Viewing cases to determine discovery and/or case management needs
Monitoring cases to ensure compliance with discovery deadlines and case management orders
Responding to inquiries from judges, attorneys, and other interested parties regarding procedures and/or the status of a case
Conducting pre-court conferences
Tracking active backlog cases and case statistics
Assisting with court technology needs
Providing exceptional customer service to a broad range of diverse court users
Assisting with performing case management, scheduling, trial preparation functions, and other tasks
Preparing reports
Responding to inquiries from judges, attorneys, and other interested parties regarding procedures and/or the status of cases
Performing other related duties as required