Court Operations Specialist

State of Oregon•Dallas, TX

1d•Onsite

About The Position

Starting Salary: In this job profile, we offer candidates new to OJD up to the second step of the salary range. Each year, you are potentially eligible for a 5% annual increase. Interviews: will be scheduled within two weeks after the application deadline. Who We Are Oregon Judicial Department (OJD) serves the public, and the people we serve may be facing challenging life circumstances, high levels of stress, or confusion about their next steps. The work you will do in this role affects members of our community who come to the court to have their cases resolved. We need people who want to impact their communities, value OJD’s efforts to remove barriers to access justice services, and welcome interacting with the public. We are committed to building a diverse, inclusive team and encourage candidates of all backgrounds to apply. We consider relevant work, lived experience, and education, plus any transferable skills and abilities that may meet our qualifications or the skills and attributes we need for this position. We welcome all candidates who are inspired by our work and mission . Benefits To You We pay 95% to 99% of medical insurance premiums for full-time employees [OR up to 99% of medical insurance premiums for part-time employees], including mental health coverage. The hourly equivalent for this position is $26.82 - $41.61. [OR The annual salary for this position is $55,788 - $86,544.] 10 paid holidays, 2 floating holidays, 3 personal business days, separate sick and vacation paid leaves (prorated for part-time employees), and other employee benefits such as optional insurances and flexible spending plans. OJD will pay you a 5% allowance for bilingual skills (includes ASL) if you can pass a skills test and are assigned to use those skills on the job! In this job profile, we offer candidates new to OJD up to the second step of the salary range, depending on experience. You are potentially eligible for a 5% annual increase. Location Highlights Dallas, Oregon , established in 1874, is a small city 15 miles west of Salem (Oregon’s Capital) along Rickreal Creek. The town was named after George M. Dallas, the vice president of then President James K. Polk, after whom the county is named. The area around Dallas is known for its wines—especially its outstanding pinots. It is also home to the Baskett Slough National Wildlife Refuge. The Polk County Courthouse (tied with Sherman County Courthouse) is the second oldest running courthouse in Oregon – 1899 (an annex was added in 1965). Position Highlights The Polk County Circuit Court in Dallas, Oregon, is hiring a Court Operations Specialist . In this role, you will accept, review, and create court pleadings and new cases. You will prepare and process a variety of documents, forms, and orders using the court’s case management system. You will start and maintain a variety of files, records, and monitoring systems for cases, proposed orders, correspondence, and conferences. You will also schedule court hearings, update reference materials, organize and prioritize your workload, and determine next steps. This position will perform in-court tasks, such as in-court data entry of court events and documents, operating court’s electronic recorder and ensure accurate official record of the court proceedings are being created and preserved. Perform all other courtroom clerk duties as required by the judge presiding in the courtroom. Additionally, you will provide customer service by independently responding to routine questions in person, over the phone, and in writing. You will accept and receipt payments for fees, fines, and bail. At the end of each day, you will balance the cash drawer. You will also coordinate case activities and share information with judges, court staff, attorneys, litigants, and other justice partners. We will cross-train you on all aspects of court operations, so you can assist wherever needed. Assigned tasks may be changed to accommodate workload and organizational needs.

Requirements

The qualified candidate must have a high school diploma or equivalent.
Four (4) years of responsible administrative experience in a moderately complex office or business setting demonstrating the knowledge, skills, and abilities needed for this position.
OR Any combination of education and experience equivalent to four (4) years of experience that typically supports the knowledge, skills, and abilities for the position.

Responsibilities

accept, review, and create court pleadings and new cases
prepare and process a variety of documents, forms, and orders using the court’s case management system
start and maintain a variety of files, records, and monitoring systems for cases, proposed orders, correspondence, and conferences
schedule court hearings, update reference materials, organize and prioritize your workload, and determine next steps
perform in-court tasks, such as in-court data entry of court events and documents, operating court’s electronic recorder and ensure accurate official record of the court proceedings are being created and preserved
perform all other courtroom clerk duties as required by the judge presiding in the courtroom
provide customer service by independently responding to routine questions in person, over the phone, and in writing
accept and receipt payments for fees, fines, and bail
balance the cash drawer
coordinate case activities and share information with judges, court staff, attorneys, litigants, and other justice partners

Benefits

We pay 95% to 99% of medical insurance premiums for full-time employees [OR up to 99% of medical insurance premiums for part-time employees], including mental health coverage.
The hourly equivalent for this position is $26.82 - $41.61.
The annual salary for this position is $55,788 - $86,544.
10 paid holidays, 2 floating holidays, 3 personal business days, separate sick and vacation paid leaves (prorated for part-time employees), and other employee benefits such as optional insurances and flexible spending plans.
OJD will pay you a 5% allowance for bilingual skills (includes ASL) if you can pass a skills test and are assigned to use those skills on the job!
OJD is an eligible employer for the Public Service Loan Forgiveness program.

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