Court Operations Specialist (Judicial Assistant)

State of Oregon • Oregon City, OR

1d • Onsite

About The Position

The Oregon Judicial Department (OJD) serves the public, and the people we serve may be facing challenging life circumstances, high levels of stress, or confusion about their next steps. The work you will do in this role affects members of our community who come to the court to have their cases resolved. We need people who want to impact their communities, value OJD’s efforts to remove barriers to access justice services, and welcome interacting with the public. We are committed to building a diverse, inclusive team and encourage candidates of all backgrounds to apply. We consider relevant work experience, education, and any transferable skills and abilities that may meet our qualifications or the skills and attributes we need for this position. We welcome all candidates who are inspired by our work and mission. The Clackamas County Circuit Court is hiring a Judicial Assistant for the Honorable Jeffrey Jones (Court Operations Specialist). In this role, you will support the judge by performing data entry, updating information within the case management system, and reviewing complex files to determine next steps. You will compose letters, prepare correspondence and legal documents, and review content for accuracy, completeness, and grammar. You will schedule court dockets and appearances, manage the judge’s calendars, make travel arrangements, reserve meeting rooms, and arrange for court interpreters. You will also gather information, conduct limited research, and create formal presentation materials. You will prepare the courtroom for the day’s proceedings. When court is in session, you will operate electronic and digital recording equipment, keep a log of events, perform real-time data entry, prepare a variety of forms and judgments, and provide technical assistance. You will support pro se litigants and respond to complaints and requests for information from attorneys, litigants, agencies, and the public. Additionally, you will train and mentor new staff and provide coverage during absences as needed. You will spend part of your time participating in statewide, OJD-wide, and local committee meetings, during which you will recommend improvements to court processes and procedures and act as a local OJD liaison. Assigned tasks may be changed to accommodate workload and organizational needs.

Requirements

• High school diploma or equivalent
• Four (4) years of responsible administrative experience in a moderately complex office or business setting demonstrating the knowledge, skills and abilities needed for the position.
• Any combination of education and experience equivalent to four (4) years of experience that typically supports the knowledge, skills, and abilities for the position.
• Experience performing a variety of clerical or administrative tasks in a business or professional environment.
• Experience using a computer and different software programs to accomplish a variety of tasks that involve data entry, looking up accounts or cases, scheduling events in electronic calendars, and updating information.
• Experience providing customer service to a variety of individuals in challenging circumstances.
• Skill in writing and reviewing documents for accuracy, completeness, and grammar.
• Experience explaining processes, procedures, or policies.
• Experience working with community partners.
• Experience handling sensitive and confidential information.

Nice To Haves

• 5% allowance for bilingual skills (includes ASL) if you can pass a skills test and are assigned to use those skills on the job.

Responsibilities

• Performing data entry
• Updating information within the case management system
• Reviewing complex files to determine next steps
• Composing letters
• Preparing correspondence and legal documents
• Reviewing content for accuracy, completeness, and grammar
• Scheduling court dockets and appearances
• Managing the judge’s calendars
• Making travel arrangements
• Reserving meeting rooms
• Arranging for court interpreters
• Gathering information
• Conducting limited research
• Creating formal presentation materials
• Preparing the courtroom for the day’s proceedings
• Operating electronic and digital recording equipment
• Keeping a log of events
• Performing real-time data entry
• Preparing a variety of forms and judgments
• Providing technical assistance
• Supporting pro se litigants
• Responding to complaints and requests for information from attorneys, litigants, agencies, and the public
• Training and mentoring new staff
• Providing coverage during absences as needed
• Participating in statewide, OJD-wide, and local committee meetings
• Recommending improvements to court processes and procedures
• Acting as a local OJD liaison

Benefits

• 95% to 99% of medical insurance premiums for full-time employees, including mental health coverage.
• 10 paid holidays
• 2 floating holidays
• 3 personal business days
• Separate sick and vacation paid leaves (prorated for part-time employees)
• Optional insurances
• Flexible spending plans
• 5% allowance for bilingual skills (includes ASL) if you can pass a skills test and are assigned to use those skills on the job.
• Potentially eligible for a 5% annual increase.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED