Court Operations Associate (Judicial Assistant for the Honorable Michael Greenlick)

State of Oregon • Portland, OR

4d • Onsite

About The Position

Oregon Judicial Department (OJD) serves the public, and the people we serve may be facing challenging life circumstances, high levels of stress, or confusion about their next steps. The work you will do in this role directly affects the people in our community who come to the court to have their cases resolved. We need staff who want to have direct impact in their communities, value OJD's efforts to remove barriers to access justice services and enjoy a high level of customer service and interaction with the public. We are committed to building a diverse, inclusive team and encourage applications from candidates of all backgrounds to apply. We consider relevant work and past lived experience and education, plus any transferable skills and abilities that may meet our qualifications or the skills and attributes we need for this position.

The Multnomah County Circuit Court is hiring a Judicial Assistant for the Honorable Michael Greenlick (Court Operations Associate). In this role… Much of your workday will be spent communicating on behalf of the judge with probationers, stakeholders, parties to cases and their attorneys. You will monitor compliance with required conditions for people on bench probation and communicate to the judge when a probationer is out of compliance. You will prepare supporting documents and orders as required, as well as a variety of other correspondence and legal documents. You may occasionally be required to review legal quotes and citations. You will enter and retrieve information from the court’s case management system, and route electronic documents through workflows to the appropriate persons. You will also use electronic calendars and tracking systems to schedule court events for the judge, and to monitor case status. You will use established laws, rules, guidelines, and procedures to perform your work. You will need to meet statutory and other legal deadlines for specific cases. You must be able to recognize and safeguard confidential information, because you may be faced with sensitive, controversial, upsetting, or confidential information while performing your duties. Assigned tasks may be changed to accommodate workload and organizational needs. We welcome all candidates who are inspired by our work and mission .

Requirements

• The qualified candidate must have a high school diploma or equivalent AND At least three (3) or more years of responsible experience in a moderately complex office or business setting involving the processing of financial, administrative, or legal documents OR Any combination of education and experience equivalent to three (3) years of experience that typically supports the knowledge, skills, and abilities for the position.
• Experience providing direct support to one or more persons by performing a variety of clerical or administrative tasks that includes managing calendars and schedules, using computers to enter and retrieve information, managing a workload to ensure accuracy, compliance, and meeting strict deadlines.
• Skill in writing and reviewing documents for accuracy, content, grammar, and punctuation.
• Experience assisting or interacting with people who are facing challenging life circumstances, highly stressful situations, or trauma.
• Experience working in a team environment.

Responsibilities

• Communicating on behalf of the judge with probationers, stakeholders, parties to cases and their attorneys.
• Monitoring compliance with required conditions for people on bench probation and communicate to the judge when a probationer is out of compliance.
• Preparing supporting documents and orders as required, as well as a variety of other correspondence and legal documents.
• Reviewing legal quotes and citations.
• Entering and retrieving information from the court’s case management system, and route electronic documents through workflows to the appropriate persons.
• Using electronic calendars and tracking systems to schedule court events for the judge, and to monitor case status.
• Using established laws, rules, guidelines, and procedures to perform your work.
• Meeting statutory and other legal deadlines for specific cases.
• Recognizing and safeguarding confidential information.

Benefits

• We pay 95% to 99% of medical insurance premiums for full-time employees [OR up to 99% of medical insurance premiums for part-time employees], including mental health coverage.
• The hourly equivalent for this position is $26.19 - $40.63.
• 10 paid holidays, 2 floating holidays, 3 personal business days, separate sick and vacation paid leaves (prorated for part-time employees), and other employee benefits such as optional insurances and flexible spending plans.
• OJD will pay you a 5% allowance for bilingual skills (includes ASL) if you can pass a skills test and are assigned to use those skills on the job!

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED