Court Office Clerk

City of Great Falls•Great Falls MT, MT

7d•Onsite

About The Position

The Court Office Clerk responsibly performs a variety of clerical and administrative support assignments in data entry of tickets, motions, hearings, notices and maintenance of files. Technical responsibility for performing varied financial transactions work. Work is performed under the general direction of a supervisor. Successful applicant must be able to work independently with minimal supervision.

Requirements

High School diploma or equivalent.
Ability to be bondable and insurable.
Candidate must possess or have the ability to obtain a valid Montana driver’s license.
Knowledge and proficiency in Court office duties and responsibilities
Knowledge of general office procedures; English usage, spelling, grammar, and punctuation; court procedures and legal terminology; bookkeeping and record keeping practices; Microsoft Office Software (Word, Excel, Outlook Internet, and e-mail.
Ability to file, create tracking databases, enter data, and operate office machines such as label maker, printers, copy and fax machines, scanner and cash registers.
Ability to count money, make change and balance registers.
Ability to analyze, assemble accurate detailed information from various databases.
Maintains standards of confidentiality and professionalism in working with personal information and the public.
Exercises interpersonal communication skills and etiquette with public and coworkers and establish relationships accordingly.
Communicate effectively orally and in writing and be able to follow verbal and written instructions.
Ability to maintain concentration during frequent interruptions and maintain composure when dealing with angry, distraught, and distracted public.

Responsibilities

Receives customer payments; answers customer questions; recommends adjustments to customer accounts to a supervisory authority.
Enters data from cases filed in Municipal Court into case management and Full Court Systems.
Enters and disseminates sentencing data to the receipts department, police department, state and other external agencies in conjunction with state law sentencing requirements.
Processes subpoenas and requests for records filed by external agencies.
Receives inquiries from the public, or any agency, by letter, telephone, or in person and furnishes the proper information or directs inquiry to the proper source.
Prepares and/or records, receipts, invoices and other related financial documents.
Maintains a complete set of accounts, including journals, general and other ledger accounts.
Sorts, checks, verifies and enters data into computerized records; computes, files and indexes various data; verifies payments.
Verifies, analyzes and reconciles accounts.
Balances receipts, receives and disburses money; records financial transactions; and reconciles errors in various accounting records.
Assists with departmental projects as requested by supervisor.