Court Monitor/Provincial Offences Court Clerk (Temporary, up to 6 months)

The City of Guelph•Guelph, ON

4d•CA$34 - CA$41•Onsite

About The Position

Resumes are being accepted for the temporary position of Court Monitor/Provincial Offences Court Clerk with the Court Services Division of the Legal and Court Services Department. Reporting to the Manager, Court Operations, the Court Monitor/Provincial Offences Court Clerk will focus on quality customer service and continuous improvement processes. Guided by the goals and objectives of the City of Guelph Strategic Plan and committed to the Corporate Values of integrity, service, inclusion, wellness and learning, the candidate will aid in the achievement of the Community Vision – to be the city that makes a difference.

Requirements

1-year post-secondary education in court support, court administration, tribunal, paralegal, or legal office administration or related program.
1 to 2 years’ experience as a Court Reporter/Monitor in a courtroom or tribunal environment.
Excellent oral and written communications skills with the ability to communicate with all levels of staff, stakeholders and the general public
Advanced skills in Microsoft Office (Word and Excel)
Knowledge of the ICON system
Knowledge of the Provincial Offences Act
Knowledge of ZOOM software application in virtual courts
Strong organizational skills with the ability to work both independently and in a team environment
Ability to work well under pressure, complete multiple task assignments and function effectively in a high-volume workplace with time restraints
Ability to deal effectively with contentious situations and to exercise discretion, judgment, diplomacy and confidentiality
Must obtain a satisfactory Police Records Check

Nice To Haves

Candidates with an equivalent education and work-related experience may be considered.
Fluency in the French language would be an asset
Experience using digital recording would be an asset

Responsibilities

Record proceedings, process court transcript requests, maintain court monitor notes in Liberty system, open and close court, use public address systems, arraign defendants, swear in witnesses, endorse court documents and liaise with all agencies and the public with respect to court operations
Host remote ZOOM proceedings, assign co-host abilities
Prepare and review Certificates of Offence on Fail to Respond Dockets
Carry out administrative support services to the judiciary by answering phones, taking messages and preparing necessary documentation for guilty pleas/re-opening applications, appeals and court orders, including bench warrants and recognizance orders and Part III Intake processes
Update court dockets, prepare notices of trial, summonses, probation orders, schedule court cases, complete and enter courtroom utilization into the ICON system
Co-ordinate court interpreter services, maintain office supplies, inventory and court records and assist the public with concerns and queries
Update and maintain the court calendar, data enter cases for court into the CAMS system, schedule judicial pre-trials as necessary
Handle and process court filings such as exhibits, motion and application materials
Process payments on the ICON system, prepare daily cash deposits utilizing various ICON screens in reconciling payments, when required
Perform other related duties as assigned

Benefits

Competitive wages
Comprehensive benefits
Paid vacation days, increasing with years of service
Paid personal days
Defined benefit pension plan with OMERS, including 100-per-cent employer matching
Extended health and dental benefits, including Health Care Spending Account
Employee and Family Assistance Program
Parental leave top up program
Learning and development opportunities including tuition assistance
Employee recognition programs