RCMP - Court Liaison & Exhibit Custodian (Relief)

City of Vernon

2d•CA$41•Onsite

About The Position

This position serves a dual role, acting as a Court Liaison and an Exhibit Custodian for the RCMP. As a Court Liaison, the role acts as a two-way information conduit between the police and other court agencies, assisting with the processing of court documents, arranging prisoner processing, and ensuring accurate record-keeping. As an Exhibit Custodian, the role is responsible for the processing, control, safe-keeping, storage, and disposition of all Detachment exhibits to preserve the continuity of evidence for successful prosecutions. The position requires a high degree of independence, judgment, and adherence to departmental regulations, policies, procedures, and applicable laws. Duties may vary during emergencies.

Requirements

Completion Legal Secretary or Office Administration Certificate or other equivalent education.
Valid BC Driver’s Licence, Class 5.
Minimum three years recent experience, within the last five years, in a police, legal, or judicial office (for Court Liaison duties).
Minimum two years recent experience in a policing environment in an operational support role such as records review, court liaison, or police exhibit safeguarding (for Exhibit Custodian duties).
A thorough knowledge of PRIME and JUSTIN computer applications.
A thorough knowledge of departmental rules, regulations, policies, and procedures that apply to the duties noted.
Knowledge of the functions performed by each of the agencies that collectively constitutes the justice system.
Knowledge of the court system operations as influenced by Police, Crown Counsel, Court Registry and Probation.
Knowledge of the Criminal Code, Youth Criminal Justice Act and Identification of Criminals Act as they relate to the taking and processing of fingerprints and photographs and release of records.
Knowledge of the forms and formats used to pass information between the various agencies that compose the justice system.
Knowledge of the operational records keeping system including relevant computer applications.
Ability to obtain and maintain an acceptable Police Information Check.
Ability to maintain effective working relationships with internal and external contacts and to communicate tactfully and effectively, orally and in writing.
Ability to obtain and maintain a RCMP Enhanced Reliability Status security clearance.
Sound knowledge of RCMP policy, directives and procedures concerning exhibit handling.
Sound knowledge of PRIME (Police Records Information Management Environment).
Knowledge of CPIC (Canadian Police Information Centre) system.
Proficient working with a variety of computer and related software applications and general office equipment.
Ability to review exhibit files for clarity, completeness, accuracy and adherence to RCMP policy and procedure.
Ability to work with minimal supervision and effectively prioritize, multi-task and co-ordinate a demanding workload.

Nice To Haves

A combination of related education and experience may be considered.

Responsibilities

Receives and reviews Report to Crown Counsel (RTCC) packages and submits them to Crown Counsel.
Liaises with Crown Counsel, Court Registry, and investigating officers to arrange prisoner processing.
Ensures fingerprints and photographs are obtained, retained, and submitted as required, and follows through to disposition.
Delivers court-related documents to designated personnel and outside agencies.
Receives, sorts, and forwards incoming court-related documents, warrants, prohibitions, and release orders.
Returns completed documentation regarding service of summons and subpoenas.
Updates PRIME files with on-going court dates and charge dispositions.
Assigns court nondisclosure information diary dates on PRIME files.
Ensures the destruction of fingerprints and photographs as appropriate.
Monitors and receives Crown Counsel communications and disseminates them to investigating officers.
Swears Informations and applies for court processes as requested.
Responds to telephone inquiries regarding investigational court files.
Prepares ED6084 disclosure forms.
Maintains and monitors JUSTIN participant data by updating shift schedules, courses, and absences.
Processes and controls all Detachment exhibits, ensuring safe-keeping and storage to preserve continuity of evidence.
Controls the movement, storage, and disposition/destruction of all Detachment exhibits.
Responds to exhibit-related inquiries from the general public.
Maintains an exhibit diary date system.
Conducts ongoing reviews of exhibits for accuracy and completeness.
Manages and leads ongoing reviews to improve best business practices and make recommendations for training and education.
Coordinates and conducts required training and education related to exhibits.
Assists the City of Vernon in providing emergency services.