Sheriff'S Office - Court Clerk, Intermediate

County of El Paso • Tx 79901, TX

8d • Onsite

About The Position

The Sheriff’s Office (SO) Court Clerk, Intermediate under general supervision, prepares, files, arranges, and maintains all, but not limited to, civil, criminal and probate legal documentation for a specific court and judge. The Court Clerk, Intermediate is distinguished from the entry-level Court Clerk by greater discretionary authority and work complexity.

Requirements

• Associate degree in criminal justice or a directly related field and two (2) years of office clerical experience
• Experience in legal procedures, terminology, the court system, and customer service
• Any equivalent combination of experience and training which provides the required knowledge, skills, and abilities
• NCIC/TCIC full access
• May require or obtain by date of hire a valid driver's license applicable to job responsibilities, with a driving record acceptable to the County of El Paso

Nice To Haves

• Certified Clerk from Texas Justice Court
• Master Certified Clerk from Texas Justice Court

Responsibilities

• Assists the Court in retrieving, organizing, and preparing case files prior to submission to courts and hearings
• Creates, corrects events, dispositions and statistical closures
• Ensures the computed court costs and fees are according to court dispositions and judgments
• Attends court proceedings; creates documents on arraignments, jail pleas, dispositions, dismissals, downgrades, bond orders, violation notices, and judgments
• Screens dispositions, statutes, entries, proofreads, and corrects errors
• Enters Law Enforcement related data from local computer system
• Operates Texas & National Law Enforcement Telecommunication System (NCIC/fCIC) to include processing and receiving hit confirmations, local warrant teletypes, administrative messages, and validating accuracy of records already entered
• Enters, modifies, or clears entries made in TCIC
• Prepares documents forms, and calculations for verdicts and sentencing at completion of trials
• Audits, creates, files, scans, and archives documents
• Conducts criminal searches for customers and agencies
• Prepares certified copies and disposition letters as needed
• Receives, sorts, and distributes incoming and outgoing mail which includes inmate requests as well as creating letters to send out to outside agencies with inmate prints and jailing information
• Meets statutory timelines required for judgments and issues credits and/or trustee hours for time served by the defendants
• Prepares court docket
• Responds to requests in person by mail, and by telephone in accordance with established policies, procedures and regulation
• Researches information on case files, collections, judgements, cash bonds, probation violators and status of cases
• Updates files and records as well as checking the status on cases
• Assists with issues, problems, and troubleshoots
• Files, sorts and closes case files
• Performs data entry of files and other legal documentation into an automated database
• Completes release/detain orders, bond orders, etc.
• Assists attorneys in collecting information
• Scans new cases, prints out judgments, files motions and orders
• Secures authorized signatures on legal documents and delivers to appropriate party or department
• Reviews the completion of various applications or documents and processes
• May handle sealed cases
• Processes federal releases, prepares packages, contacts agencies, and releases fugitives on arraign pick-ups
• Imports and merges records to link to cases as necessary for accurate assessment
• Substitutes, if assigned, for immediate supervisor or coworkers during temporary absences by performing delegated duties sufficient to maintain continuity of normal operations
• Attends meetings, training and information sessions
• Stays abreast of new trend statutes, laws, and innovations in the field
• Commits self to providing excellent customer service and demonstrate commitment through cooperative team and individual efforts
• Creates a high-quality work culture through participation in and emphasis on training and mentoring to develop leadership, management, and technical skills in self and all employees, including safety related training and skills
• Creates, codes, and documents civil, criminal, probate files and non-arrest warrants
• Performs data entry of minutes, filing and file control
• Delivers and picks up paperwork from the jail, courts, and other departments
• Records executions issued and the returns on the executions
• Reports arrest information to DPS
• Takes and processes fingerprints
• Requests prints from local and/or out of county agencies
• Corrects mismatched prints and SIDS in the jailing system and on the ens website (DPS)
• Adheres to requests from different department regarding the closing, correction, deletion, addition, and assigning of TRN's
• Orders revoking personal recognizance bonds
• Performs such other related duties as may be assigned
• Maintains a safe and healthy workplace environment
• Be available for work beyond standard workday or workweek hours as necessary to include shift work
• As members of the County of El Paso Emergency Response System, all El Paso County employees are designated as Disaster Service Workers during a proclaimed emergency and may be required to train on emergency response and/or perform certain emergency services at the direction of their supervisor.

Benefits

• Be available for work beyond standard workday or workweek hours as necessary to include shift work
• As members of the County of El Paso Emergency Response System, all El Paso County employees are designated as Disaster Service Workers during a proclaimed emergency and may be required to train on emergency response and/or perform certain emergency services at the direction of their supervisor.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree