Court Clerk II - Clerk of Superior Court (Juvenile Justice Center - Prescott)

Yavapai County Government•Az, AZ

14h•Onsite

About The Position

Under general supervision, performs specialized work of moderate difficulty in case processing and legal clerical duties for the Clerk of Superior Court. The position processes case files and court documents, handles exhibits and classified material, supports appeals, maintains information in the court management system, and assists the public and court personnel without providing legal advice. It also provides general clerical and customer-service support and processes payments and financial records.

Requirements

High school diploma or equivalent.
At least three years of general office, administrative, or clerical experience.
Valid Arizona driver’s license.
Type at a minimum speed of 40 words per minute.
Knowledge of the Arizona Code of Conduct for Judicial Employees and Clerk of Court and Yavapai County policies; business English; clerical office practices and procedures; current Microsoft Office software; and filing and recordkeeping.
Skills in time management, professional verbal and written communication, relationship-building, organization, and attention to detail.
Ability to complete detailed work accurately and in compliance with department standards; maintain confidentiality and discretion; adhere to applicable codes and policies; work under pressure amid changing demands and priorities; maintain effective working relationships; keep management informed of key operating issues; remain current in job-related knowledge; and act with courtesy, tact, and diplomacy.

Responsibilities

Create new case files, generate notices, and forward file information to the appropriate division.
Receive, label, process, store, package, track, dispose of, release, and route exhibits and classified material.
Generate notices for appeals; prepare the record on appeal and transmit it to the Court of Appeals.
Docket, scan, and update cases in the case management system; prepare division reassignments.
Assist parties in person, in writing, and by phone without providing legal advice; respond to inquiries from court personnel, judges, attorneys, and the public.
Answer calls, determine callers’ needs, and forward or transfer calls or take messages.
Provide clerical support, revise and send correspondence, distribute mail, make photocopies, scan documents, operate a fax machine, and provide other office and customer-service support.
Accept and receive fines, fees, bonds, and other payments; issue receipts and update electronic or manual records.
Verify, enter, retrieve, correct, and update data in the court management system; retrieve files and documents.
Receive and process court-related documents over the counter and electronically through e-filing.
Issue warrants and process applications for bail bond agents.
Perform other job-related duties as assigned.