Court Clerk II

Nevada County Court • Nevada City, CA

8d • $44,916 - $60,430 • Onsite

About The Position

Under general direction, performs a full range of administrative clerical tasks and functions in support of Court operations. This role involves receiving and documenting a variety of legal records and documents, processing and maintaining databases, record management systems, and automated document retrieval procedures. The position also includes preparing notices, abstracts, warrants, and other documents, collecting and recording fees, fines, and bail monies, issuing receipts, maintaining accounting records related to the collection of monies, and preparing deposits. Additionally, the Court Clerk II maintains and updates eCourt calendars for the status and disposition of cases.

Requirements

• High School diploma or equivalent GED.
• Two (2) years of clerical, administrative support work involving cashiering, customer service and the use of computer and software applications to enter data, prepare reports and develop records within established timelines.
• Citizenship in the United States.
• Candidates are required to pass a fingerprint clearance by the Federal Bureau of Investigation (FBI) and Department of Justice (DOJ).
• Applicants must have a reputation for honesty and trustworthiness.
• Ability to understand and carry out oral instructions, work in an environment that includes frequent interruptions and requires attention to multiple tasks.
• Ability to perform simultaneous duties.
• Ability to comprehend and utilize designated software programs.
• Ability to perform accounting functions accurately.
• Ability to lead the work of others, plan and coordinate work.
• Ability to work independently and apply specialized knowledge and understanding of codes and rules, legal terms and procedures in legal document preparation, processing, case calendaring and other Court activities.
• Ability to research case-related information.
• Ability to explain Court processes to the public.
• Ability to organize and prioritize a variety of tasks in an effective and timely manner.
• Ability to perform official actions that require attention to detail and application codes, rules and specific procedures.
• Ability to use correct business English, understand and carry out oral and written instructions.
• Ability to use a computer and various software utilized to create reports and documents.
• Ability to operate a variety of office machines and equipment including computer systems.
• Ability to take and transcribe courtroom notes in an accurate and timely manner.
• Ability to prepare clear and concise correspondence and reports.
• Ability to establish and maintain effective work relationships and work as a team player.
• Ability to maintain a variety of manual and computerized record keeping and calendaring.
• Ability to perform responsible clerical support functions effectively in all operational areas of the Court system.
• Ability to locate, understand and apply pertinent codes, rules and guidelines.
• Ability to provide peer training as necessary.
• Ability to develop and document procedures for internal and external reference.

Nice To Haves

• Knowledge of administrative/operational procedures and practices of the Court system.
• Knowledge of pertinent codes, rules, and guidelines.
• Knowledge of legal procedures, records, and documents.
• Knowledge of legal terminology.

Responsibilities

• Performs full scope of clerical administrative and operational support functions within civil, traffic, criminal, family and juvenile law courtrooms.
• Attends and provides clerical assistance during Court trials and hearings, as assigned.
• Receives and examines a variety of legal documents.
• Processes, indexes, prepares, and maintains documents and exhibits.
• Prepares notices, abstracts, warrants and other documents.
• Collects and records fees, fines, and bail monies.
• Issues receipts and balances cash drawers.
• Maintains accounting records related to collection of monies; prepares deposits.
• Serves as resource to other staff members, attorneys, and the general public regarding Court operations, procedures, and requirements.
• Maintains and updates Court calendars to indicate the status and disposition of cases.
• Trains Court’s clerical, administrative staff.
• Serves as courtroom clerk as assigned; attends Court trials and hearings to provide administrative clerical support.
• Performs other duties as required.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED