Court Clerk I/II

Nevada County Court•Nevada City, CA

About The Position

Under general direction, performs full range of administrative clerical tasks and functions in support of Court operations; receives and documents a variety of legal records and documents; processes and maintains databases, record management systems and automated document retrieval procedures; prepares notices, abstracts, warrants and other documents; collects and records fees, fines, and bail monies; issues receipts; maintains accounting records related to collection of monies; and prepares deposits; maintains and updates eCourt calendars for status and disposition of cases; performs related work as required. The Court Clerk I and II classifications perform customer services, clerical administrative and courtroom functions assisting the bench officer in all aspects of Court procedures, status of cases, fines, calendar and special circumstances. The Court Clerk I, entry level in the series performs routine, structured and supervised functions to assist customers with legal forms and documents and enters and records data into automated systems. The Court Clerk II, at journey level serves in courtroom proceedings and hearings to manage and maintain paperwork needed during trial, takes notes and prepares minute orders for eCourt proceedings.

Requirements

Office practices, procedures, and techniques.
English usage, spelling, grammar, and punctuation.
Receptionist techniques and telephone etiquette.
Cash accounting and balancing practices.
Designated software programs and its applications.
Administrative/operational procedures and practices of the Court system.
Pertinent codes, rules, and guidelines.
Legal procedures, records, and documents.
Legal terminology.
Understand and carry out oral instructions, work in an environment that includes frequent interruptions and requires attention to multiple tasks.
Perform simultaneous duties.
Comprehend and utilize designated software programs.
Perform accounting functions accurately.
Lead the work of others, plan and coordinate work.
Work independently and apply specialized knowledge and understanding of codes and rules, legal terms and procedures in legal document preparation, processing, case calendaring and other Court activities.
Research case-related information.
Explain Court processes to the public.
Organize and prioritize a variety of tasks in an effective and timely manner.
Perform official actions that require attention to detail and application codes, rules and specific procedures.
Use correct business English, understand and carry out oral and written instructions.
Use a computer and various software utilized to create reports and documents.
Operate a variety of office machines and equipment including computer systems.
Take and transcribe courtroom notes in an accurate and timely manner.
Prepare clear and concise correspondence and reports.
Establish and maintain effective work relationships and work as a team player.
Maintain a variety of manual and computerized record keeping and calendaring.
Perform responsible clerical support functions effectively in all operational areas of the Court system.
Locate, understand and apply pertinent codes, rules and guidelines.
Provide peer training as necessary.
Develop and document procedures for internal and external reference.
High School diploma or equivalent GED
Citizenship in the United States
Candidates are required to pass a fingerprint clearance by the Federal Bureau of Investigation (FBI) and Department of Justice (DOJ). Applicants must have a reputation for honesty and trustworthiness. Convictions, depending on the type, number and date, may be disqualifying.

Responsibilities

Provides customer service counter/phone support to public
Reviews, files, records and processes legal forms and documents
Enters data and scans records and documents into the case management system
Assists with administrative clerical duties in the courtroom as requested
Performs full scope of clerical administrative and operational support functions within civil, traffic, criminal, family and juvenile law courtrooms; attends and provides clerical assistance during Court trials and hearings, as assigned
Receives and examines a variety of legal documents
Processes, indexes, prepares, and maintains documents and exhibits
Prepares notices, abstracts, warrants and other documents
Collects and records fees, fines, and bail monies
Issues receipts and balances cash drawers
Maintains accounting records related to collection of monies; prepares deposits
Serves as resource to other staff members, attorneys, and the general public regarding Court operations, procedures, and requirements
Maintains and updates Court calendars to indicate the status and disposition of cases
Trains Court’s clerical, administrative staff
Serves as courtroom clerk as assigned; attends Court trials and hearings to provide administrative clerical support
Performs other duties as required