Court Clerk - Criminal Records

Jackson County, Missouri•Independence, MO

1d•Onsite

About The Position

The court clerk position involves advanced work using an electronic filing system within the Missouri State Court System. This role requires applying independent judgment in processing court cases according to statutes, policies, and regulations, with minimal supervision. The position demands frequent interaction with the public, providing exceptional customer service. Responsibilities may include financial record keeping within an automated case management system and providing direct support to a circuit or associate circuit judge, encompassing a full range of responsibilities within the division's jurisdiction.

Requirements

Basic knowledge of court procedures and policies, legal documents, laws and legal factors pertaining to the court.
Basic knowledge of organization operations, functions and scope of authority of the court.
Ability to work independently and manage time effectively while handling a high-volume workload in an environment subject to frequently changing priorities and high stress.
Ability to exercise good judgment and make independent decisions in accordance with general policy and objectives.
Ability to maintain a variety of complex records and prepare reports from an automated system.
Ability to establish and maintain effective working relationships with internal and external stakeholders.
Ability to communicate clearly and concisely, verbally and in writing, in a tactful and courteous manner with diverse parties.
Ability to work with a minimum of supervision and follow oral and written instructions.
Requires strong time management and organization skills with the ability to be detail oriented.
Associate’s degree in a related field or at least 60 semester hours from an institution of higher learning and one year of varied administrative experience performing a wide range of technical office duties.
All candidates selected for employment will be subject to background screenings as part of the hiring process.
Certain positions may also require additional checks, including but not limited to education verification, child abuse and neglect clearances, drug screenings, and physical assessments, as applicable to the responsibilities of the role.

Responsibilities

Performs case processing in receiving and initiating electronic case files.
Performs technical duties such as reviewing and processing judgments, grand jury indictments, preparing warrants and summonses, scheduling hearings, and data entry into an automated case management system.
Reviews legal documents for necessary information required for filing; determines processing required and takes necessary action in accordance with court rules requiring a detailed knowledge of applicable terminology, rules and procedures.
Performs accounting duties in receiving monies and is responsible for end of day cashier session closeout.
Provides information and customer assistance in person, via telephone, email or other mediums (without giving legal advice) (i.e., pro se litigants, attorneys, reporters, law enforcement, other judicial agencies, co-workers, supervisors and judges).
Prepares a variety of documents related to court operations including court orders, court calendars, notices of hearings, court appearances or reports.
Coordinates the flow of documents necessary for court assignments.
Properly queues electronically filed proceedings for processing.
Contacts attorneys and other court personnel to resolve technical discrepancies with court filings.
Assist with on-the-job training for new staff.
Enters orders, court dates, pleadings and other court matters.
Creates and processes copies of official legal documents.
Interacts with the public in a timely and courteous manner.
Performs other duties as required.