Court Clerk - Civil Records

Circuit Court of Jackson County•Kansas City, MO

14h•Onsite

About The Position

The court clerk position involves advanced work using an electronic filing system within the Missouri State Court System. This role is responsible for court case processing, which may require independent judgment and the application of statutes, policies, and regulations with minimal supervision. The position requires frequent interaction with the public, providing exceptional customer service. It may also involve financial record keeping within an automated case management system and providing direct support for a circuit or associate circuit judge, handling a full range of responsibilities within the division's jurisdiction.

Requirements

Basic knowledge of court procedures and policies, legal documents, laws and legal factors pertaining to the court.
Basic knowledge of organization operations, functions and scope of authority of the court.
Ability to work independently and manage time effectively while handling a high-volume workload in an environment subject to frequently changing priorities and high stress.
Ability to exercise good judgment and make independent decisions in accordance with general policy and objectives.
Ability to maintain a variety of complex records and prepare reports from an automated system.
Ability to establish and maintain effective working relationships with internal and external stakeholders.
Ability to communicate clearly and concisely, verbally and in writing, in a tactful and courteous manner with diverse parties.
Ability to work with a minimum of supervision and follow oral and written instructions.
Strong time management and organization skills with the ability to be detail oriented.
High School diploma or recognized equivalent plus one year of varied administrative experience performing a wide range of technical office duties.
All candidates selected for employment will be subject to background screenings as part of the hiring process.
Certain positions may also require additional checks, including but not limited to education verification, child abuse and neglect clearances, drug screenings, and physical assessments, as applicable to the responsibilities of the role.

Nice To Haves

Experience using an electronic filing system.
Experience in financial record keeping within an automated case management system.
Experience providing direct support for a circuit judge or associate circuit judge.

Responsibilities

Performs case processing in receiving and initiating case files.
Performs technical duties such as reviewing judgments, preparing warrants, summonses, garnishments and executions, bond settings, and docket control.
Reviews legal documents for necessary information required for filing; determines processing required and takes necessary action in accordance with court rules.
Performs accounting duties in receiving and disbursing monies, reconciles financial accounts, and prepares daily and monthly financial reports.
Provides information and customer assistance in person, via telephone, email or other mediums (without giving legal advice).
Prepares a variety of documents related to court operations including court orders, court calendars, notices of hearings, court appearances or reports.
Coordinates the flow of documents necessary for court assignments.
Properly queues electronically filed proceedings for processing.
Serves in the courtroom, swears in litigants and witnesses, operates electronic sound recording equipment, makes docket entries to reflect case progress, and performs other courtroom-related duties.
Prepares juror lists and performs related work involving summonses, appearances, and payments of jurors using an automated jury management system.
Contacts attorneys and other court personnel to resolve technical discrepancies with court filings.
Assists with on-the-job training for new staff.
Enters orders, court dates, pleadings and other court matters.
Creates and processes copies of official legal documents.
Interacts with the public in a timely and courteous manner.
Performs other duties as required.