P/T Counseling Operations Technician 20 hrs/wk (GLS Grant- Suicide Prevention)

Ocean County College • Main Campus - Toms River, NJ

1d

About The Position

The part-time Counseling Operations Technician supports the OCC WAVES II Institutionalization Project, funded by the Garrett Lee Smith Campus Suicide Prevention grant. Under the overall administrative supervision of the Project Administrator and the daily operational direction of the Counseling Project Coordinator, this role provides structural and administrative support for the grant’s front-end operations. The technician coordinates scheduling for campus-wide trainings and partner meetings, tracks grant-funded educational materials, and organizes procurement documentation and fiscal tracking. All work time is committed to the OCC WAVES II project. The position is 20 hours per week and is classified as Non-Affiliated Hourly. It is funded entirely by the GLS grant, and continued employment depends on grant funding. Grant recertification occurs in September 2027. The stated duration is 12 months per year.

Requirements

• Associate’s degree, or a high school diploma or GED plus one year of additional experience, for a total of two years of relevant experience.
• At least one year of experience in a customer-facing role involving schedule coordination or event planning, spreadsheet data logging or documentation, digital file management, and report creation.

Nice To Haves

• Previous experience in a college or university, community mental health agency, counseling center, or student services environment.
• Written and verbal proficiency in Spanish to assist with campus outreach and communications.

Responsibilities

• Coordinate calendar scheduling, room reservations, AV and technology requests, speaker logistics, and participant registration lists for campus-wide suicide prevention trainings, workshops, and regional conferences.
• Organize logistics for Advisory Coalition and campus/community partner meetings; compile meeting packets, record minutes, and track attendance.
• Maintain physical and digital tracking logs for grant-funded materials; submit promotional literature requests to College Relations and coordinate campus distribution.
• Collect, audit, and clean operational metrics, including training attendance rosters, workshop feedback, and survey response counts, and format them for quarterly SPARS reporting.
• Assist with the administrative rollout of the campus-wide student needs assessment alongside Institutional Research initiatives.
• Compile, organize, and submit administrative documentation for grant-related procurement requests, purchase orders, invoices, and expense tracking to support fiscal compliance.
• Maintain organized digital repositories for grant resources, partner meeting minutes, committee communications, and promotional assets.
• Perform related administrative and operational duties assigned in support of the OCC WAVES II project.

What This Job Offers

• Job Type: Part-time
• Career Level: Entry Level
• Education Level: Associate degree