Costpoint Data Entry & Receiving Specialist

O W T Global • Tampa, FL

18h • Onsite

About The Position

OWT Global LLC is seeking a detail oriented Costpoint Data Entry & Receiving Specialist to support accurate and timely data entry within Deltek Costpoint. This position will assist Finance, Project Controls, Contracts, Procurement, and Operations teams by entering, validating, maintaining, and updating project, contract, procurement, vendor, labor, and financial data in Costpoint. The role also includes critical receiving and fixed asset support responsibilities to ensure proper custody, configuration, and record establishment before equipment is released to end users. This is a full time, non exempt position reporting to the Director of Business Operations.

Requirements

• High school diploma or equivalent required.
• Minimum of 1–3 years of data entry, administrative, accounting, procurement, project support, or ERP system experience.
• Strong attention to detail and ability to enter data accurately.
• Proficiency with Microsoft Excel, Outlook, and standard office applications.
• Ability to follow written procedures and maintain organized records.
• Strong communication skills and ability to work with cross functional teams.
• Ability to manage recurring deadlines and prioritize multiple tasks.
• Must be able to handle confidential and sensitive business information.
• U.S. Citizen (may be required depending on contract or system access requirements).
• U.S. Citizenship required.
• Background check may be required.
• Must comply with company policies, internal controls, and applicable data protection requirements.
• Must maintain confidentiality of financial, contractual, employee, and company sensitive information.

Nice To Haves

• Experience using Deltek Costpoint.
• Experience supporting government contracting, project accounting, procurement, finance, or contracts administration.
• Familiarity with project numbers, CLINs, WBS structures, charge codes, vendors, purchase orders, or labor categories.
• Experience working in a DCAA compliant or government contracting environment.
• Basic understanding of ERP data quality, internal controls, and approval workflows.
• Accuracy and attention to detail.
• Strong organizational skills.
• Ability to follow established procedures.
• Data validation and error identification.
• Professional communication.
• Confidentiality and discretion.
• Team oriented mindset.
• Ability to work independently with limited supervision after training.

Responsibilities

• Enter, update, and maintain data in Deltek Costpoint in accordance with company procedures and internal controls.
• Support project setup, contract setup, customer/vendor records, purchase requisitions, purchase orders, employee/project charging data, and other Costpoint related records as assigned.
• Review source documents for completeness, accuracy, and proper approvals before entering data.
• Validate entered data against supporting documentation to identify errors, omissions, or inconsistencies.
• Assist with maintaining project, labor, procurement, and financial records in support of operational and reporting requirements.
• Coordinate with Finance, Contracts, Procurement, Project Management, and Operations personnel to resolve data discrepancies.
• Support routine data cleanup, record maintenance, and quality control reviews.
• Follow established SOPs, approval workflows, and segregation of duties requirements.
• Maintain confidentiality of employee, financial, contract, and company sensitive information.
• Assist with preparing reports, logs, trackers, or reconciliations as needed.
• Maintain documentation that demonstrates custody and release through the chain: Vendor → Information Technology → Fixed Asset Establishment → Configuration → End User; do not facilitate direct to user shipments outside the SOP process.
• Confirm that the Fixed Asset Master Record is established in Deltek Costpoint before issuance and that records reflect the correct project, organization, and intended user as required.
• Log and promptly notify Procurement of any discrepancies, damage, incorrect configuration, or quantity variances identified during receiving review.
• Compile and transmit complete receiving data (manufacturer/model, serial number, PR/PO references, project, organization, user, and total purchase cost including shipping, tax, and other costs) to Finance/Accounting to establish the Fixed Asset Master Record prior to release to the end user.
• Capture and record manufacturer serial numbers and any unique hardware identifiers in intake logs or templates used for Costpoint asset establishment.
• Support IT-controlled receiving by verifying that received equipment matches the applicable Purchase Order, including manufacturer, model, configuration, quantity, and pricing attachments.
• Perform other administrative and data support duties as assigned.

Benefits

• Competitive compensation
• Comprehensive benefits starting day one (medical, dental, vision)
• 401(k) with generous company match and immediate vesting
• Paid Time Off (PTO) and Federal holidays
• Opportunity to support meaningful missions impacting national security
• Health, Dental, and Vision insurance through UnitedHealthcare with a 50% employer contribution.
• Competitive short- and long-term disability, basic life insurance, and Workers’ Compensation coverage.
• Traditional and Roth 401(k) options with a 4% employer match through Principal with immediate vesting.
• Generous PTO, including 160 hours of PTO and 11 days of paid holiday leave.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED