Costing Coordinator - Plumbing

STANCIL PLUMBING INC.•Charlotte, NC

7d•Onsite

About The Position

At Stancil Services, accurate and reliable data is the foundation of strong operational and financial performance. The Costing Coordinator – Plumbing is responsible for supporting both costing/estimating functions and production payroll processes through accurate data entry, validation, and coordination. This role serves as a key support function to the Estimating Team by ensuring that labor, material, and production data are entered, verified, and maintained with a high level of accuracy and consistency. The position plays an important role in connecting field activity, payroll processing, and estimating data to ensure alignment between planned and actual costs. The ideal candidate is detail-oriented, organized, and eager to learn, with an interest in construction operations, data management, and career growth into estimating roles.

Requirements

High school diploma or equivalent required
0–2 years of experience in: Construction, payroll, data entry, or administrative support roles
Basic proficiency in Microsoft Excel (data entry, formatting, basic formulas)
Demonstrate high attention to detail and accuracy in all data entry and verification tasks
Exhibit strong organizational and time management skills in a deadline-driven environment
Maintain confidentiality of payroll and company information
Communicate clearly and professionally with internal stakeholders
Show reliability, consistency, and a strong work ethic
Demonstrate initiative and willingness to learn new systems and processes
Effectively manage multiple priorities while maintaining quality and timeliness

Nice To Haves

Associate degree preferred
Experience with ERP systems (Sage, BOLT, etc.) is a plus but not required
Construction or plumbing knowledge is a plus but not required

Responsibilities

Assist with preparation, validation, and processing of weekly piece-rate payroll data
Review timecards, work tickets, and production reports to ensure accuracy and completeness
Identify, investigate, and resolve labor reporting discrepancies in coordination with field teams
Maintain production piece-rate records, documentation, and audit-ready files
Respond to basic production piece rate-related inquiries and escalate as needed
Support the estimating team by maintaining BOM and piece-rate databases, including updates and version control
Perform data entry and validation for labor rates, material lists, and job cost information
Assist the estimating team with bid support, template updates, and document management
Help identify and flag inconsistencies between estimated and actual job costs
Enter, maintain, and audit data across systems (e.g., BOLT, Sage, Excel) to ensure accuracy and consistency
Generate and distribute basic reports related to labor production, human resources, and cost tracking
Ensure all data is complete, accurate, and properly documented for audit and reporting purposes
Communicate with field, human resources, estimating, and purchasing teams to gather, verify, and reconcile data
Follow up on missing or incomplete information to ensure timely processing
Support alignment between field production, payroll processing, and estimating inputs
Identify opportunities to improve data accuracy, workflows, and efficiency
Recommend and support implementation of process improvements and standard procedures
Other related duties as assigned.