Cost Manager

Aegis Project Controls•Dallas, TX

4d•$100,000 - $140,000

About The Position

The Cost Manager provides support services to a client’s data center practice and manages the financial and commercial aspects of large-scale construction and data center projects. The position combines project cash flow analysis, financial forecasting, procurement, and billing operations. The Cost Manager manages contract values, change orders, pay applications, and invoice reconciliation, ensuring financial performance remains aligned with project schedules. The role also involves construction procurement, subcontractor buyouts, competitive bidding, bid leveling, market pricing analysis, and review of risk management, performance bonds, and insurance requirements. The successful candidate coordinates with project teams, general contractors, vendors, and customer stakeholders to maintain budget accuracy, documentation compliance, and project execution. For the Zeus project, the Cost Manager prepares and maintains cross-quarterly and annual spending plans and detailed monthly cash flow statements. These statements reflect the original contract sum, approved change orders, prior-month expenditure based on approved payment applications, and forecast spending through project completion. The Cost Manager reviews cash flow against the project schedule monthly and submits updated forecasts for management review. For procurement and TOF buyout, the Cost Manager breaks project scope into contract packages, coordinates competitive bidding (typically two to three bids per scope unless otherwise approved), analyzes and levels bids, tracks market pricing and budgeted versus awarded values, and records buyout savings where applicable. The role prepares and submits Tenant Order Form packages with required bid and rate substantiation, verifies subcontractor bonding or insurance requirements, and coordinates approvals in accordance with Zeus requirements and Compass standards. For payment applications, the Cost Manager prepares monthly invoices to Zeus for customer-driven changes, including GC pay applications and vendor invoice support. The role coordinates collection of GC pencil copies by the 20th of each month and pay application reviews and site walks by the 25th, gathers supporting documentation, and uses Procore to track commitments, costs, and monthly invoicing. Billing documentation and activities must comply with Zeus requirements and internal Compass standards.

Requirements

5 to 10 years of construction experience.
Expertise in project-based cash flow analysis and financial forecasting, preferably in construction, engineering, or data center development.
Strong understanding of contract sums, change order management, and payment application processes.
Exceptional attention to detail and ability to reconcile financial data with project schedules.
Experience in construction procurement, buyout management, and competitive bidding, preferably on large-scale projects or in data center environments.
Strong analytical skills for bid leveling, scope breakdown, and market pricing analysis.
Knowledge of performance bonds, insurance requirements, and risk management in subcontractor selection.
Proficiency in procurement scheduling and documentation, including preparing TOF packages and tracking budget and award data.
Effective communication and coordination skills when working with internal teams, general contractors, vendors, and customer representatives.
Experience in construction billing, pay application management, and invoice support, preferably on large-scale projects or in data center environments.
Proficiency with Procore or similar project management and billing platforms.
Excellent organizational skills and attention to detail, including the ability to compile comprehensive support packages and reconcile documentation.

Nice To Haves

Experience in data center development or environments.
Experience in large-scale construction projects.
Experience in construction, engineering, or data center project cash flow analysis and financial forecasting.

Responsibilities

Prepare and maintain comprehensive cash flow forecasts for cross-quarterly and annual project spending plans.
Develop monthly cash flow statements showing the original contract sum, approved change orders, prior-month expenditure, and forecast spending through project completion.
Review cash flow against the project schedule monthly and submit updated forecasts for management review.
Break project scope into proposed contract packages while ensuring all scope of work is covered and costs remain competitive.
Identify proposed contractors and coordinate competitive bidding, including bid leveling, detailed bid breakdowns, and bid comparisons.
Maintain market pricing data and track budgeted versus awarded package values and applicable buyout savings.
Prepare and submit TOF packages with supporting documentation, bid breakdowns, rates, quotes, markups, and equipment or plant rates.
Verify that proposed subcontractors can provide performance bonds or meet insurance requirements, or confirm applicable Subcontractor Default Insurance coverage.
Coordinate with general contractors, vendors, and internal teams to expedite procurement approvals and comply with project and company requirements.
Prepare and submit monthly invoices to Zeus for customer-driven changes, including GC pay applications and vendor invoice support, ensuring incurred costs and applicable fees are included.
Collect GC pencil copies by the 20th of each month and coordinate pay application reviews and site walks no later than the 25th.
Gather and compile invoice support, including final GC AIA pay applications, approval documentation, lien waivers, and vendor invoices.
Use Procore to track customer-approved commitments, GC and vendor commitments and costs, and monthly invoicing.
Ensure billing documentation and activities meet Zeus requirements and internal Compass standards.